Board Meeting Minutes

Port Townsend Sailing Association

 BOARD MEETING July 9, 2024 MINUTES

Place of Meeting:        PTSA Clubhouse

Time:                           5:30 p.m.

Attendance:                Jeff Brantley, Steve Scharf, Paul Denison, Lucas Hurt, Mark Blatter, John Lynes, Jim Heumann, Roland Nikles, Piper Dunlap, David Burrows, Josh Wheeler, Doug Jones, Stig Osterberg.

Jeff Brantley ran the meeting in Holly’s absence.  Thank you Jeff. Josh Wheeler joined us fresh from his non-stop passage from Nuku Hiva to Port Angeles, then Port Townsend. The board extended a warm welcome back to Josh.

4. June minutes were approved.
5. Financials.The board acknowledged and thanked John Lynes for his decade of service. As a token of our appreciation a congratulatory thank you card and a gift certificate for Finisterre restaurant was delivered to John. Mark Blatter reports we have been running even for year on Income and expenses. But expenses will now keep going with most sign-up revenue in the door. We currently have $14,422 on hand in the general fund.  Monthly expenses for the clubhouse, Committee moorage, Mustang Sally moorage, and Laser storage is ~$1,600/month. Steve Scharf has indicted he will continue to maintain his financial support, including covering of RC moorage–$387/month. This will leave us with ~$8,000 in account by year end.  Annual budget for 2025 is TBD but will be significantly higher than this year’s budget. In the neighborhood of $27,000.  We discussed planning a fundraising event for later in the year. We discussed that our goal is to have about one year’s worth of operating expenses on hand.
6. Small Boat Committee Paul/Lucas. Paul reports. “it’s been wonderful.” The program provides a space to new sailors, sailors who sailed larger boats, sailed long ago…  Ellie has been bringing rib over from NWMC. Thjis is important on windy days.  Two weeks ago two boats had critical equipment failure.  Two people had inadequate clothing, we were able to provide safe support with the rib. The presence of a RIB allows people to push their skill level—safety boat is critical for that.  Lots of current yesterday. Jeff Brantley has been driving  Committee.  This, too, is invaluable. Having Committee there allows people to observe without necessarily jumping into a boat. The NWMC has said they need the RIB for their programming in the summer and it will not be available to us for the next couple of months.  We discussed need for PTSA to have its own rib.  Last Monday, Paul was able to borrow an 8’ boat with tiller steering; ideal is 12’—16’ runabout, center console, 20+ HP motor. Piper knows of two boats to potentially borrow:  1) Rober Ambrose’s fishing dorey;  2) 16’ whaler owned by Henry Styer.  Piper will approach him.  Whaler is also a great solution.  Great coach boat. Might have a slip in boat haven. Doug Jones mentioned the NWMC ribs. They have 8-10 of them; we should be able to borrow one for Monday nights.  Ellie to follow up. Need to get word of mouth out in community. It was noted that Tucker has a sunfish,  Zack also. 
7. On going series/ Wednesday.Last couple Wednesdays same number of PHRF and T-birds.  Wind up and down.  Encourage participation.  Jeff will follow up with Dave re scoring. 
8. Next events: Mystery Bay Campout/dovetail w/ Sunday Funday, July 21.Will try to meet up at Tower?  Ted Pike needs race committee. Dave Burrows will run w/ help TBD to haul rum keg. David Burrows has agreed to take lead on SI’s. Need a tetrahedron for “M.”   BYO food and drink.  Grill provided.  Doug will have some burgers and dogs to grill to cover the forgetful.
9. Wooden Boat Festival Booth. Mark reported we will need three shifts Friday & SA, Sunday ‘til 1:00. Don’t know if High School team will participate. The Booth will be race HQ.  Will do skippers meetings for under ’26 and schooner cup  (9:00 SA) at the booth; maybe plaza at the beach for schooner cup. For rowing race we only set marks.   Sign-up sheets will be at booth.  T-bird rides during festival? Jeff will meet with Barb Trailer on Thursday and will discuss announcer. Question was raised whether ferrying public, even for no $, requires captains license?
10. Mustang Sally + members using dock space. Haven needs the space back in the yard. We Paid $300 to get it off the trailer.  Sally will be put back in water next Monday or Tuesday.  Tomorrow at 8:30. One more coat of red paint. Sanding and finish. Almost done.
11. T-bird Regatta. We discussed option of moving to a different date, making it low key. We decided to run typical Regional regatta over Labor Day weekend. Roland agreed to be responsible to run this event. Notice of Race will go out this week.

Next meeting:  Tuesday, August 13, 2024  1730 hrs

 

 

 

 

Port Townsend Sailing Association

 BOARD MEETING JUNE 11, 2024 MINUTES

Place of Meeting:        PTSA Clubhouse

Time:                           5:30 p.m.

Attendance:                Holly Kays D’Arcy, Roland Nikles, Ellie Meopham, Mark Blatter, Vikki Fennell, Stig Osterberg, Blaise Holly, Jeff Brantley, Doug Jones, Steve Scharf, Piper Dunlap.

1. May Minutes were approved.
2. FinancialsUpdate:  Mark Blatter has agreed to take over Treasurer position from John Lynes. The board has approved. Many thanks to John for his years of service.  Board approved dedicating the Ted Pike fund goes to the dinghy program. Ellie and Paul to report on how it’s spent.
3. Monday night dinghy update: Ellie Meopham reported. The program is Community oriented. 14 people attended on June 10. Jeff Brantley has been providing invaluable support, bringing a PT 15, driving Committee. The program needs a RIB. There are also $400 needed for miscellaneous expenses.  Blaise suggested we open an account with West Coat Sailing.  PVC tubes for masts?  We discussed storage possibilities.
4. Chris King is looking after website in Jim’s absence. Thank you Chris.
5. Vikki reported on the Prism sailing event. 14 boats participated in racing; 28 boats in the parade. The event organizers asked us to repeat the parade next year. The overall perception is that this was a very successful effort.Casual was good. It helped to promote Sunday fun day.
6. Doug  reported on CMR.  We spent ~$1000, pulled in about $800.  Doesn’t include clubhouse $50; RC food; RIB fuel; beer $355.  22 boats entered. For future:  we need to advertise sooner. Increase entry fee and dinner. Bag trophies were good.  We paid for materials and Doug built them. PTSA will issue an in kind letter for tax deduction.  Doug bought sandwiches for SA from Denby Tea Shop.  They were good.  We had beer left over.  Discussed getting halves on beer keg. Steve suggests we get free kegs or bottles of beer. We had more food than needed. Doug paid Joel $575 for food and cooking.  Cost of food was $425. Jeff and Dave and Doug to do deep dive on SI’s.  One or two days? One boat from out of town. Beneteau. They used to live here. 15 boats for pursuit race.
7. Next events June 15: Smith Island, July 23 Funday, July 6: Protection Island 2.Holly and Doug will start Smith Island.  Sunday fun day 5/23. Jeff will coordinate on shore and on water. Goal is open invitation to community.
8. Wooden Boat Festival Booth and PTYC meeting: PTYC will get their own booth. Holly and Mark met with Paul of PTYC. They do a large scholarship campaign. Education. Cruising. Mark will run PTSA booth at Wooden Boat Festival. We will be Race Central, need to have knowledgeable staffing of booth to discuss 26’ under race, rowing race, schooner race. We discussed possibility of hosting Free T-bird sailing tours for locals? Need to recruit members as volunteers.
9. Board discussion of Board and structure and thoughts on efficacy.Committees.  We stressed the need for an ongoing push for membership, and especially at beginning of year and at awards ceremonies.
10. Mustang Sally.Steve and Tyler and Jeff have been working on her.  Need barrier coat, and bottom paint rolled on.  Motor is checked and works good. Blaise indicated he has barrier coat at shop.  Can do it anytime, better during work hours.  Six coats of Hempel barrier.  Bottom paint Haven discard.  We have business stall. Being billed 26’.

Newsletter.  Holly will prepare.  Submit anything you have to Holly. 

Next meeting :  Tuesday July 9, 2024 1730 hrs

Port Townsend Sailing Association

 BOARD MEETING MAY 14, 2024 MINUTES

Place of Meeting:        PTSA Clubhouse

Time:                           5:30 p.m.

Attendance:                Holly Kays D’Arcy, Blaise Holly, Stig Osterberg, Ellie Meopham, Jim Heumann, Jeff Brantley, Doug Jones, John Lynes, Piper Dunlap, Jen Bates, Chris King, Paul Denison.

1. April Minutes were approved
2. John gave a good report via email:

2023 Memberships               2024 Memberships

Patron                  2                            3

Unreasonable      2                             2

Generous             11                          10

Skipper                38                           40

Crew                    27                           16

Membership income for 2024  – $11,580;  Of this amount $4,000 comes from 5 members – about 1/3. These figures do not include expenses for the committee boat.

 

Current balance –  $17,103

May 2023 –            $22,858

Some reasons for this difference:  In 2023 PTSA benefited from large donations from Jim Heumann for the sale of the container – $3000 and from Mark Blatter for the TBird trailer $3500 sale.  We had extra expenses after May of 2023 for hats, $3,700 and lasers, $2,500.

We are holding our own. Everyone encouraged by IRS 501(c)3 status.    When possibility of fundraising was brought up, Blaise noted that he would like to see the club continue to focus on fun events and opportunities and that with the new status, folks will be more likely to give at year end.

3. We had a discussion around the Boat Yard, casual Friday night sailing, and if PTSA should be “promoting” or have any any part of gay pride festivities. We decided to support a “Prism Sailing Event.”  See website.    
4. Small Boat Mondays updates Dollys are wonderful, thank you Blaise and Haven Boat Works. Ellie brought forward an “ask” around Laser parts to unify all the boats and seek further options for sail sizes.   See attached.   No decision made to purchase anything right away, we will ask for pricing.  Ellie/Paul lead discussion around our conception of the the Monday night program centered on the distinction between “community” vs “program.” The primary role and conception of the Monday Night Program is that this is a PTSA led activity to foster a small boat sailing community; we are not sponsoring an official program with defined goals or responsibilities. Nevertheless, guidelines will be drawn up regulating use of the PTSA boats, certification for people to take the boats out alone, etc.
5. Sunday/Funday Sail (May 19, June 23, July 21, August 11, September 15, October 20). The goal is to get boats out on the water. We will advertise this on the website and in newsletters. Jeff volunteered to take out RC on the inaugural May 19 event.
6. Wednesday races update from Jeff Brantley: Going really well with the T-birds.  post race drone footage is super successful. Jeff asked for volunteers to provide food, both for CMR and weekly.   Hands were raised.
7. CMR updates: Doug Jones reported that the event is pretty set.
8. End of October Regatta name? Continued to next meeting.
9. Mustang Sally: HBW has repaired blisters.   Jen and Blaise will look at running rigging.    Will apply bottom paint and try to get in the water soon. No plan yet for running the Mustang Sally program.
10. Continued discussion of Committees, Committee boat, Emiliano’s band, discussion of merchandise, year end awards and more! All punted to next meeting.

Next meeting June 11, 2024

PTSA Clubhouse @17h30

 

Port Townsend Sailing Association

BOARD MEETING APRIL 9, 2024
MINUTES

Place of Meeting: PTSA Clubhouse
Time: 5:30 p.m.
Attendance: Holly Kays D’Arcy, Blaise Holly, Roland Nikles, Ellie Meopham, Pau Denison, Jim Heumann, Jeff Brantley, Doug Jones, John Lynes, Mark Blatter, Piper Dunlap, Jen Bates, Chris King, Vikki Fennell, Panya Cao.

1. March Minutes were approved.
2. Pot luck debrief: Pot luck was very successful. Sign up sheets at the “membership table” were a big success. We need to keep growing this. Continue use of membership table at future events.

3. Financials: John Lynes shared the financial report and highlighted that we have fewer members (April 1st 2023 we had 77 members – April 1st 2024 we have 66 members) and less money on hand than last year (At the April board meeting in 2023 we had $22,761 – this year we have $16,828). We are working on a report re financial health and sustainability of PTSA.

4. Monday Laser Program: This will commence on May 6, meet at 4:30 for rigging. Ellie and Paul reported that May will focus on orientation, training, and fleet building. Each session will begin with a safety discussion and there will be a debrief at the Clubhouse afterwards. Ellie will approach Sean at NWMC to ask for use of RIB. We expect an affirmative response (it was condition of sale). Paul indicated goal of PTSA having its own RIB in Boat Haven. Jeff indicated the Committee boat is available if needed. Blaise indicated a RIB could be moored by “Recovery” at the entrance to A-dock. Perhaps rent free. Ellie has started to build a data base of participants. Sign up sheets are circulating. We will also develop a sign up sheet on the PTSA Website. The series will be highlighted on the website. Jeff Brantley mentioned that Stig has a couple Lasers and he has a couple that could be involved in the program—trailered from Bekett Point. Piper mentioned the involvement of PT-15’s. These are not beginner boats. He will retrieve a PT-15 from Norton (who is again departing for South Pacific soon). Roland will prepare a release for the program’s use.

5. Schedule change for small boat regatta. Will be held on August 24, 2024. Jeff discussed with Dale Dunning. Dale is taking the lead on this regatta. PTSA will support. Roland will make change on schedule and send to Jim for posting on website.

6. PTSA Community Sail Day: Vikki Fennel is spearheading a Community Sail Day. She has prepared the following schedule….

Date: Sunday, April 21
Location: PTSA Clubhouse and T Bird Row
Time: 10:30 – 3ish

10:30 coffee and pastries at PTSA Clubhouse
– sign waivers
– get emails
– membership table and hats for sale
– Maritime center table with information about sailing classes
– welcome and announcements
– break people into groups depending on how many folks and boats/skippers we have
– make sure everyone has a life jacket (Skippers, please bring any extra life jackets you can wrangle up, make sure to label your life jackets clearly with information that will help them come back to you)

11:00
– head down to the boats and skippers briefly walk folks through how to rig up the boats and basic safety.

12:00
– take groups of 3-5 out for a brief sail
– may need to take out multiple groups
– for those remaining on shore maybe we can have a knot tying station or casual social gathering back at the club house.
– maybe maritime people would be interested in sharing information about their programming???

2:00 – 2:30
– back to the barn and de-rig
– pot luck (heavy snacks) and social for those who are still hanging around.

Boats/skippers committed

Falcon/Roland
Merlin/Mark
Blewbird/Vikki
Kolis (or Corvo)/Jeff
Road Runner/Ken Lane

Punch list/action items

– waiver drafted (Roland?)
– an eye catching flyer (not my forte, so if someone loves making flyers, digital and print, please take this on, otherwise I’m going old school with cut paper and glue)
– running the membership table, day of event and getting ready ahead of time
– email blast to the PTSA membership
– connect with and possible partnership with NWMC (Vikki and Ellie)
– outreach to promote event: Port Townsend PTA, JCARF, Owl 360, KPTZ, Port Townsend Community on FB,

6. Roland reported 501c3 application for PTSA has been submitted. We should hear back in 1-3 months. Tax deductible status, once approved, will be effective as of 4/7/24 (date of submission).

7. Prism Regatta June 7-8. Vikki Fennell is working on friendraising regatta to be held in conjunction with Jefferson Pride week. The board has approved use of the Clubhouse for this event and promised support as need on the water. Vikki will present a written proposal of asks and provide a further description.

7. Steve Scharf reported on Committee Boat— Long term plan/maintenance. Boat will be back in water end of March.

8. Confirmed distance race series to start April 13 with Smith-Minor Islands I. Holly will run the start off City Dock and call Coast Guard.

9. Jeff Brantley has refurbished I-Y and C buoys. Work is in progress for setting M and a new buoy off the Tower.

10. Holly reports that NWMC will once again offer a free booth to PTSA at Wooden Boat Festival. Barb Trailer has asked that the boot serve as the check in point for all on water activities (rowing race, schooner regatta, under ’26 regatta, etc).

Next meeting May 14, 2024

Port Townsend Sailing Association

BOARD MEETING FERUARY 13, 2024
MINUTES

Place of Meeting: PTSA Clubhouse
Time: 5:30 p.m.
Attendance: Steve Scharf, Ellie Meopham, David Burrows, Jim Heumann, Blaise Holly, Jeff Brantley, Mark Blatter, John Lynes, Holly Kays D’Arcy, Roland Nikles, Piper Dunlap

1. January 2024 minutes were approved.
2. On-line sailing instructions need to be updated. Racing schedule to be finalized, reflecting Wednesday PHRF series. Roland will cover both items.

3. There will be a beginning of season pot-luck March 27, 2024 at the Clubhouse. Holly will arrange for use of the Maritime Trades space.

4. Wednesday March 20, we will show Maiden movie. Jeff Brantley will organize.

5. Tuesday dinghy series. It looks like Tuesday fits best with the HS schedule. We have Tuesdays in the current schedule and will leave for Tuesday in the final schedule. Series will start Tuesday, April 30, 2024 and run through August. Ellie Meopham and Paul Denison will be in charge. Ellie to confirm schedule with High School team this week.

6. Shipwrights. 9 boats are signed up as of 2/14. The Leader has agreed to publish an article; Roland will write it. Jim Heumann and Mark Blatter have been heading up the effort. Piper Dunlap has reached out to Ned and Virginia, owners of the Pourhouse, and they have agreed to donate two kegs. Ned will pour. Jim has the gift certificate from the Port for a haul out. Holly will follow up with SEA Marine. Jim and Mark and Blaise have obtained sponsorships for the event from Shipwrights, ACI Boats, Brion Toss Rigging. Doug has a lot of Mason cups; Holly will ask Dough if we can use them for the awards, post-race festivities. Mark will provide some wine and chips, plates and cups. Mark, Holly, Blaise and others put up posters to advertise the event. We discussed who will head up the awards ceremony. Jim and Holly are in touch with Diana Talley about speaking at awards ceremony. Maybe Pete Langley. Ed Louchard? Maybe Holly. Mark and Jeff will handle audio for awards party. Jeff will run plan to run the drone, conditions permitting, Jim and Holly have met with Molly and Kelsey at NWMC re promotion. That is in the works. Jeff Brantley will head up the Race Committee and he has an all-star cast lined up. Ripsaw is available for mark laying. We are good with Holly and Robert’s old RIB as well. Holly will run skipper’s meeting. Many thanks to all for making this another successful event. Fingers crossed on weather.

7. Budget. John Lynes reports we have $15k in bank. 40 signed up vs. 70 last year at this time. We will promote membership on each Wednesday night, at Shipwrights Regatta, and in newsletter and website with goal of completing 100+ sign-ups by the time racing starts. John reported significant increase in Insurance: now $2,300. Piper mentioned looking at US Sailing insurance program for next year? We discussed getting a square to enable sign-ups at in person events. Mark, Jim, Holly, and Ellie to follow up.

8. Hat sales. Roland to bring ~15 hats for Wednesday night presentation, and additional hats to have at the ready for sale at Shipwrights party.

9. We discussed creating a Scholarship for promising High School sailors to attend summer clinic in Hood River?

10. Steve Scharf reported RC haul out on March 4. Clean bottom, replace cutlass bearing, new hatch cover. We may reach out for some volunteers.

11. Committees. We agreed committees should be headed by a board member and be open to the general membership.

a. Membership committee: need volunteer to chair
b. Sponsorship committee: Steve to chair, logo coordination (boat, website)
c. Clubhouse: need volunteer to chair
d. Regattas (other than T-Bird): Doug Jones?
e. Race Committee, buoys, RC: Jeff Brantley
f. Small boats: Ellie Meopham and Paul Denison
g. Port Liaison: Blaise, Roland
h. T-Birds: Need volunteer to chair

12. Wooden Boat Festival Booth. Holly will reach out to Barb Trailer asking that we be comped along with HS sailing team to man a booth for WBF.

13. Rhody Parade? Do we want representation at the parade promoting PTSA. Need volunteer to head up. Parade is May 18, 2024.

14. 501c(3) status. Roland will look at what forms need to be filed with IRS and report back.

Next meeting March 12, 2024

Port Townsend Sailing Association

 BOARD MEETING OCTOBER 10, 2023 MINUTES

Place of Meeting:        PTSA Clubhouse

Time:                           5:30 p.m.

Attendance:                Roland Nikles, Holly Kays D’Arcy, John Lynes, Jim Heumann, Doug Jones, Piper Dunlap, Jen Bates, Chris King, Paul Denison, Ellie Meopham

1. September minutes were approved.
2. Laser Fleet: Piper Dunlap, Roland Nikles, and Holly Kays D’Arcy reported on the status of Laser commissioning.  Holly has repaired three tillers; we now have working tillers and tiller extensions for each boat with at least two spares.  Piper Dunlap has been repairing the dagger board well on Laser 3 in Roland’s garage.  The work will be completed this week. Panya Cao will check with the NWMC and Ocean regarding use of a Laser dolly.  We are hoping to store a dolly chained to the trailer for launching Lasers.
3. Laser Clinics: Paul Dennison and Ellie Meopham were appointed co-chairs of the Laser clinic and program committee.  They will confer regarding details and oversee implementation of the program. A Laser rigging party will be held on Sunday, October 15 at noon. We discussed ideas to be explored: who is eligible to take out Lasers, certification program, fee for usage, insurance, ….. Sunday October 29 at noon is set for initial sailing event to be advertised.  Roland will write blog post and newsletter.
4. We discussed that nightcap series is in good shape through October.
5. John Lynes shared current budget. John to meet with Roland to prepare annual budget report at the members meeting on November 16 and outline budget needs for 2024.  We discussed when to push for membership renewals. We decided to reflect all 2024 dues/donations received for 2024 in the 2024 calendar year, even if funds are received between the annual meeting and January 1, 2024. Roland will follow up with Steve regarding matching fund and explore sharing that program among more participants. We will write a newsletter seeking donors and make a pitch at the annual meeting.  We need a volunteer to work with John to take over the treasurer role.
6. Winter Clubhouse Activities: We reviewed Steve Scharf’s proposal for a 6-hour Saturday Program with Grant Chyz and additional talent TBD. We discussed tentative cost. There was a consensus that we should price the event for maximum participation:  we need to cover cost of lunch; what else?  Roland will follow up with Steve Scharf and Jeff Brantley upon Jeff’s return in December.
7. Year-end party is scheduled for Thursday, November 16, 2023. We need to secure the PTMTA space. Roland will follow up with Jim and John and Steve re logistics. The event will be potluck.
8. The following 2024 officer slate was nominated for approval by the membership at the November 16 meeting:

President:                                  Holly Kays D’Arcy
Vice-President                           Jeff Brantley
Secretary                                   Roland Nikles
Treasurer                                  John Lynes
Chief Op. Ofcr                         Piper Dunlap
Webmaster                               Jim Heumann

The board approved a regular rotation of officers.  In the ordinary course, VP will progress to President after one year, and President will progress to Secretary after one year, and there is a commitment to rotate new officers at the top regularly.  We committed to seek volunteer to take over the treasurer position, with John Lynes to initially tutor and oversee the new treasurer. A commitment was made to Jim Heumann to expand the number of contributors providing content for the website and newsletters.

9. New Board Members: Chris King and Ellie Meopham were unanimously approved for a two-year term as board members.  Welcome! [There are no term limits]

On accordance with the bylaws the following directors will be presented for approval by the membership at the annual meeting for two-year terms:

Holly Kays D’Arcy, Steve Scharf, Stig Osterberg, Jeff Brantley, Piper Dunlap, David Burrows, Doug Jones, Mark Blatter, Jen Bates, Jim Heumann, John Lynes, Roland Nikles, Ellie Meopham, Chris King, Panya Cao.

10. Roland reported that Jeff Brantley has a diver in mind and will service the race marks upon his return. He will be soliciting assistance.
11. A first draft of the 2024 racing calendar was discussed.  The board decided to add a dinghy night, starting in May. Panya mentioned that Tuesday may be better for the high school participants than Monday.  It was noted that CMR regatta will be June 1-2.  The second Smith Island race will be moved to June15, Protection Island II to July 06, and a distance race should be added in August.  We discussed moving the summer Friday racing to Saturdays. A revised (Draft 2) race schedule is attached.  Roland will secure permits once the calendar is set.

Next meeting November 14, 2023

Port Townsend Sailing Association

BOARD MEETING JUNE 13, 2023

MINUTES

Place of Meeting:        NOMURA BUILDING CLUBHOUSE

Time:                           5:30 p.m.

Attendance:                Roland Nikles, Jim Heumann, John Lynes, Holly Kay D‘Arcy, David Burrows, Jeff Brantely, Piper Dunlap, Doug Jones, Panya Cao

1. John Lynes reported on the budget.
2. We reviewed the Master Mariner’s Regatta, June 3-4. We are awaiting full expenses (~$1,000) to trickle in as well as revenue from Regatta Network.  The regatta is in the black by a few hundred dollars. Holly was the race organizer and is due credit for how smoothly this came off.  The weather helped.  Jeff Brantley did a great job on the race committee.  The Club house was used to set up food, and gathering was in the Clubhouse, outside the clubhouse, and in the Maritime Trades space.
3. We discussed low turnout for distance races. It was noted that Smith Island came on the heels of CMR and that we should not stack distance races within a week of a regatta.  The distance races thus far have not been blessed with great weather.  Protection Island II is June 24.
4. The revised sailing instructions have been posted on the website with Jim Heumann’s edits.
5. A proposal was made for a Monday night dinghy series, starting June 26: Lasers, 420’s, and an open miscellaneous dinghy class. The NWMC summer racing program headed by Mary D’Arcy will participate, and the series will culminate with the Small Boat Regatta, August 12-13. The series will include the High school/NWMC team mixed with adults. Start time is 5:00 p.m. and the goal is for 3 races a night.  The course is windward/leeward with a gate mark set just upwind from the start finish line. The idea was strongly supported by all in attendance.  Jeff Brantley will check with the Wednesday race committee for volunteers.  Panya Cao, Ellie Meopham, and Mary Kay D’Arcy  will canvass the parent body for volunteers.  Piper Dunlap, Jim Heumann, John Lynes, and Holly Kays D’Arcy offered to help on several Mondays.  Jeff Brantley agreed to head up the race committee for the first evening on 6/26.
6. We will continue the Wednesday Nights at Clubhouse post race drone presentations. Those are a real plus to the Wednesday night series.  We will not do weekly pizza, but will do pizza on the final night of each series.  We discussed handing out awards to the winners at the conclusion of each race series. Potential awards, PTSA and/or T-bird logos for winners of each series for sticking on the boom.
7. There will be a general membership Barbecue night at the Clubhouse on the Friday before Protection Island II, i.e. June 23, 2023. We will bring up the propane tank from Committee, and Steve Scharf may bring a salmon to put on the barbie.  Bring pot luck items to share and anything you may want to cook on the barbecue.
8. International T-Bird planning. There will be a meeting for all persons interested in helping out on Tuesday June 20, 5:30 at the clubhouse.
9. Small boat regatta August 12-13. This will be the culmination of the Monday dinghy series, plus Thistles and Flying Scotts.  Dale Dunning to head up the Thistles and Flying Scot component of the regatta: promotion, lodging, food, awards, etc. for those classes.  PTSA will handle the on water racing and promotion, food, awards, etc. for the local classes.
10. Jim Heumann shared that Diana Talley approached us to help sponsor and promote a rowing event during the Wooden Boat Festival. The understanding is this is not financial support.  Jim will get more details.
11. The board approved Jim Heumann’s use of the clubhouse without charge for recording his Maritime Voices interviews.
12. We discussed sharing a booth with the high school sailing team to promote our sailing programs at the Wooden Boat Festival. Jeff Brantley will follow up with NWMC and Panya Cao. Doug Jones offered to get pricing for producing PTSA t-shirts and hats from his San Diego vendor so we’ll have some promotional product to sell at the Wooden Boat Festival.  We will also need to produce some informational brochures to hand out.

Next meeting, July 11, 2023

Port Townsend Sailing Association

BOARD MEETING March 14, 2023
MINUTES

Place of Meeting: NOMURA BUILDING CLUBHOUSE

Time: 5:30 p.m.

In Attendance: Roland Nikles, John Lynes, Jim Heumann, Steve Scharf, Doug Jones, Holly Kays D’Arcy, Panya Cao, Piper Dunlap, Josh Wheeler, Mark Blatter

1. Minutes of March Meeting were approved.
2. Sloop Tavern YC Race to the Straights: Jim Heumann and Roland Nikles will follow up with event coordinator Shannon Renner regarding some reasonable compensation for PTSA assistance in this event. They would like us to (man/woman/thems) the committee boat Saturday afternoon May 6th and Sunday morning May 7th. The consensus was we should not do it for free.

3. Club House Fire Extinguisher(s) and entry door: Roland will contact Sue Nelson whether the Port will service the extinguisher. We will also ask Sue whether Port would change the lock on front door, which is not up to code—it’s hard to see, we have to stoop, and its easy to jam your hand. We will create a facilities calendar reminder and post it somewhere in the kitchen for the annual fire extinguisher service . If Port won’t do it we will call Tarboo (mobile service) in May. Discussed need for additional extinguisher in kitchen if/when we install a stove. John Lynes will note expense for budget.

4. Classic Mariner’s Regatta: Holly is heading a committee of Holly, Jim, Doug, and Piper to put together the Regatta. This will involve a few sessions of sitting down to put out a Notice of Race and come up with a plan for the weekend. The committee will have a kick-off meeting this Thursday, March 16, 2023 at 5:30 at Clubhouse.

a. High School Sailing: Panya and Holly reported on their meeting with Shane (Waterfront Programs Manager) and Darby (half of the coaching team.) They reported that the NWMC is committed to provide coaching and equipment for the high school sailors interested in racing. Darby and Alicia are splitting coaching duties this season. NWMC, however, does not have capacity to support the team with travel, etc. Sailors now pay their own way to travel anywhere. We discussed the summer sail program, adult education, and the high school program—it was noted that together it seems this adds to nearly a full time postion.
b. Holly and Panya will continue to investigate the formation of a “Youth Sailing Booster Club:” a group that would include parents of current sailors and those interested in perpetuating youth sailing education. The vision for this group is to fund-raise for support items such as travel, hotels, chartering boats at regattas. They will report back.

5. Race Mark placement for season. We trust Jeff Brantley will reach out and secure help as needed. Roland will reach out to Jeff to confirm.
a. Fridays Whitecap series starts Friday March 31.
b. Wednesday night windward/leeward series starts April 5.
c. First Distance Race: Smith Island, April 8.

6. We discussed a season opening kick off pot-luck. This will be advertised for our last Wednesday Social at the Club house pre racing, i.e. Wednesday March 29, 2023, 6:00 p.m. at the Clubhouse.

7. ITCA Report of Meeting 3/9/23. Steve and Jim and John and Roland gave a brief update on the ITCA meeting and follow status: Dale is drafting some amendments to ITCA constitution, and there will be a Zoom meeting with Boston to discuss the way forward for ITCA.
8. Mark Blatter will host screeing of Tinkerbelle, about Robert Manry’s solo crossing of the Atlantic in a 13 foot sailboat on Wednesday at Clubhouse. Thank you Mark.

Next meeting, April 11, 2023

Port Townsend Sailing Association

BOARD MEETING JANUARY 10, 2022

MINUTES

Place of Meeting:  NOMURA BUILDING CLUBHOUSE 

Time: 5:30 p.m. 

Attendees: Roland Nikles, Steve Scharf, Holly Kays D’Arcy, Doug Jones, Piper Dunlap, Jim Heumann, Jeff Brantley, David Burrows, Jen Bates, Josh Wheeler, Mark Blatter, Dave Burrows, Panya Cao, Ocean

1. Club House Programming: Reviewed the programming memorandum and asked people to treat it as a starting point, adding ideas, and initiative.  We are set with an excellent first program on January 11:  Dave Wilkinson will present on wind: coastal winds, and wind in Port Townsend Bay.  [It was a big success, 14 showed up to hear the presentation]
2. Membership drive update:  discussed that we have raised in excess of $6,000 to date from 2023 membership drive, with 28 signing up.  Last year we had ~50 members. Discussed importance of spreading the word.  As of the date these minutes are written, we are up to 39 members!  Keep up the good work everyone.  The paid members list is published on the website under “About” and is updated daily.  
3. High School Sailing Report. Panya Cao reported on the team’s recent fundraising efforts. We discussed the current status of the Sailing Team. Panya Cao reported that the team is not actually sponsored by the High School.  It is a PNWMC program.  Darbie will start off the program this year until Alice returns.  The plan is for twice a week practices starting in the spring. Piper Dunlap suggested that we contact Erik Coburn.  Eric is a past college sailor and has coached the HS team in the past.  Piper will reach out.  [Update:  Piper spoke with Eric and reports—” I spoke with Erik Coburn and he is interested but would like to know more details – dates, time commitment, etc.  Here is his number if you would like to contact him. He was a collegiate sailor and previous coach for the PTHS sailing team. Erik Coburn 720 635-0205.”  Panya and Holly to follow up with Eric.  Holly and Roland will meet with Executive Director: Jake Beattie
   jake@nwmaritime.org, 360.385.3628 x105.  
4. 32^nd Annual Shipwright’s Regatta, February 25, 2023—Jim Heumann led a discussion about the upcoming shipwrights Regatta. Jim will serve the overall director role and will handle budget, skippers meeting, web-site registration and awards presentation. He will be announcing an alternate date in case we need it for weather.  This will be one or two weeks later.  Jim presented several versions of a poster for review and feedback.  Jeff Brantley has volunteered to repeat as Race Director. He already has commitments from the same crew as last year on the water for officiating.  Holly agreed to order pizza for the event and will work with Jen Bates on pre-and post race social logistics. Panya Cao volunteered to help with publicity.  She will work with the NWMC, with Jim on the PTSA website, look at Facebook. Great job everyone involved in organizing this event! 
5. Insurance Update—John Lynes reported (via email) that Homer Smith has sent out the invoice for the renewal.  $ to be confirmed.  Mark Blatter raised the question whether insurance is a necessary expense. We shared that we’ve discussed before and the consensus is “definitely yes.”  In light of the Clubhouse being added to operation, and the normal risks associated with racing, which can lead to serious accidents, we need insurance for the organization and the board members. New policy year starts February 1.  
6. Amended PTSA Bylaws.  The revised bylaws were unanimously approved by all board members present. Copy will be posted on website and original maintained the file cabinet at the Clubhouse.  
7. Potential to convert to 501(c)(3) status:  Jeff Brantley suggested that most yacht clubs are 501(c)(7) organizations.  Subsequent research indicates that a c7 status does not include tax deductible donations to the organization.  Roland to investigate further and report back. 
8. Frostbite Series Update:  Four Thunderbirds showed up for a warm but moist first Frostbite event.  All boats are encouraged to come out and participate in this fun and informal opportunity to develop and polish boat-handling skills.  We meet at the Clubhouse at noon on Saturdays.  
9. Open discussion

Next meeting, February 14, 2023

Port Townsend Sailing Association

BOARD MEETING NOVEMBER 8, 2022

Minutes

Place of Meeting:  NOMURA BUILDING CLUBHOUSE 

Attendees: Roland Nikles, John Lynes, Steve Scharf, Stig Osterberg, Piper Dunlap, David Burrows, Josh Wheeler, Holly Kays D’Arcy, Jen Bates, Mark Blatter

Time: 5:30 p.m. 

1. We met in the prospective Clubhouse space in the Nomura Building. The board kicked the baseboards and, after due discussion, approved moving forward to negotiate a five year lease commitment with the Port. The initial terms proposed by the Port are ~$721/mo  ($8662.00) annual, plus utilities.   
2. In order to meet the increased budget, the board approved a membership drive with the goal of reaching not less than 80 members for 2023, as follows:
   1. 4 Patrons @$1,000
   2. 6 Unreasonably Generous Supporters @$500
   3. 5 Generous Supporters @$300
   4. 20 Skippers @$80
   5. 10 Alt Skippers @$50 
   6. 35 Crew memberships at $35

This goal amounts to $11,825 and this means that we will also need a couple of fundraisers during the year to bridge the gap to an overall budget of approximately $15,000 (w/o Regatta expenses).  

3. Mark Blatter and Jen Bates were approved as new board members. Board membership for 2023 approved for 2023 is as follows: 
   1. President – Roland Nikles
   2. Vice President – Holly Kays D’Arcy
   3. Treasurer – John Lynes
   4. Secretary – Roland Nikles
   5. COO – Jeff Brantley
   6. PHRF Fleet Doug Jones/Holly Kays D’Arcy
   7. Cruising – Josh Wheeler
   8. Thunderbird Feet – Jeff Brantley
   9. Web Master – Jim Heumann
   10. High School Rep – Panya Cao
   11. Wooden Boats – Jen Bates
   12. Education Stig – Osterberg/Piper Dunlap
   13. Fundraising/Budget – Mark Blatter
   14. Emeritus – Joe Daubenberger
4. Budget report was shared by John Lynes.
5. Awards party was confirmed for 6:00 p.m. on Thursday November 10, 2022.  Steve Scharf, David Burrows, and Jim Heumann to spearhead awards.  High school students and sailing coach will attend. PTSA will award them a gift certificate for one new set of 420 main/jib set.  
6. Preliminary Race Schedule for 2023 was approved for posting on Website. 

Next meeting December 13, 2022

Location TBD

Port Townsend Sailing Association

BOARD MEETING October 11, 2022

Minutes

Place of Meeting:  Picnic Tables outside NWMC

Attendees: Roland Nikles, John Lynes, Steve Scharf, David Burrows, Josh Wheeler, Holly Kays D’Ary, Panya Cao, Jen Bates

Time: 5:30 p.m. 

1. Wooden Boat Buoy Run.  Jen Bates will lead skippers’ meeting at 10:00 a.m on Sunday October 16, 2022.  Course will be announced.  Roland volunteered to prepare SI’s to hand out. Start will off city dock with normal start sequence.  One or two starts to be decided at skippers’ meeting. Finish at City dock, but no official time will be kept. Pot luck gathering at container at 4:00 p.m.    
2. Sunday October 23, 2022.  High School Thunderbird outing.  Six to nine students, three boats: Corvo (Josh Wheeler), Kuma San (John Lynes), Falcon (Roland Nikles).  We will meet at 11:30 on A-Dock, Thunderbird row. 
3. Budget report was shared by John Lynes.
4. Awards party is 6:00 p.m. on Thursday November 10, 2022.  Steve Scharf and David Burrows will spearhead awards.  High school students and sailing coach will attend. PTSA will award them a gift certificate for one new set of 420 main/jib set.  Steve Scharf will check with Jeff Brantley regarding possible AV presentation during the evening.  Roland will say a few words.  
5. Thorough discussion on potential club house.  Rubicon space is desirable, but monetary obligation is beyond reach of present membership.  Discussed possibility that if we get the space, we could build membership around it if we can find someone to underwrite shortfall for a year or two. Discussed possibility of inviting Marine Trades Association, Wooden Boat School, to join forces to help defray expense.  Use it as a community center.  Possibility of serving meals. Holly mentioned that Nomura building is leased by Boat School.  Perhaps we can get in on using that space.  She will reach out with preliminary inquiries.  Roland will continue to follow up on the Rubicon Sales office space with Sue Nelson. 
6. Preliminary Race Schedule for 2023. Holly pointed out conflict on June 3 with CMR regatta.  The long distance race for that date is dropped in attached and a second Around Smith Island race has been added on June 10.  The main change from last year is the addition of more distance races.  Revised draft schedule is attached for review.  We will try to finalize by November meeting.  Please provide feedback to Roland on or before October 31, 2022.  

Next meeting November 9, 2022

Location TBD

Port Townsend Sailing Association

BOARD MEETING August 9, 2022

Minutes

Place of Meeting:  Picnic Tables outside NWMC

Time: 5:30 p.m. – 6:25 p.m.

Attendees: Roland Nikles, Steve Scharf, Panya Cao, Holly Kays D’Arcy, John Lynes, Jim Heumann, Jeff Brantley, Josh Wheeler, Dave Burrows, Piper Dunlap

1. July minutes were approved. 
2. We welcomed PT High School Sailing Team Youth Representative, Panya Cao. 
3. Mystery Bay camp-out:  We decided to put this on next year’s calendar.  We will encourage participation. Consider sponsoring a picnic on Saturday evening for people who drive around.  Perhaps trailer around some dinghies and host an informal regatta in Mystery Bay.   
4. Bush Point report:  Will try to shoot for favorable current next year.  Discussed possible addition of Partridge Point Race to Distance Series. Possible additional Tour de Bay event.  Perhaps have a distance race first Saturday of every month during season? Things to ponder pending our discussion re 2023 calendar. 
5. Reviewed successful Ted Pike Regatta.  We had 11 boats participate, and participants enjoyed a barbecue gathering in Martha’s yard following the event.  Goal is to increase participation for next year. Discussed issuing more regular newsletter as one way to generate enthusiasm. 
6. John Lynes submitted updated budget. Discussed potential purchases for Committee, including marks, line and anchors so we don’t drag marks in deeper water, and wind instruments. Jeff Brantley volunteered to put together a wish list for approval. 
7. Boat trailer has been sold to Joe Daubenberger for $3,500.00.  
8. Small Boat Regatta, August 20-21:  Race boss is still being finalized.  Dale Dunning will act as sailor/RC consultant/supervisor from the water. 
9. T-Bird Regional Regatta, Sept. 3-4.  Notice of race has been sent. As of 8/11 there are two registrants. 

Next meeting September 13, 2022

Picnic Tables NWMC

Port Townsend Sailing Association

Minutes BOARD MEETING May 10, 2022

Place of Meeting:  Zoom

Attendance: Holly Kay d’Arcy, Jeff Brantley, Jim Heumann, John Lynes, Doug Jones, Roland Nikles, David Burrows, Stig Osterberg, Piper Dunlap

1. April Minutes were approved.
2. Jeff Brantley reported two divers successfully installed the race marks I & C.  They could not find “Y” but Jeff installed “Y” with temporary anchor tackle. We discussed possibility of installing a permanent race mark near the Tower.  Discussion tabled.  
3. John Lynes updated budget, distributed to all. Distribution of TPMemorial funds to high school sailing team and youth involvement was discussed.   Holly K. had spoken with coach Alyce.  They can use new sets of sails (~1,000 ea.) but also would like to buy two new boats. Discussed potential of purchasing a new boat for the sailing team (~12k).  Doug Jones willing to make a significant matching fund for this purpose.  Discussion to be continued…. 
4. Report on Protection Island Race.  Just three boats finished. 
5. Trailer status:  still awaiting paperwork. Need new title to transfer.  

Next meeting June 14, 2022

Home of Bobbi and Roland Nikles

Port Townsend Sailing Association

Minutes BOARD MEETING April 12, 2022

Place of Meeting:  Home of Bobbi and Roland Nikles

726 Cosgrove St

1. Approval of March minutes 
2. Committee Report re Shipwrights Regatta Lessons Learned, thank you cards, etc.: Jeff B. reported on AAR meetup and all agreed with importance of such follow up.   Future possible notebook for all regatta procedure.
3. Setting of race marks:  Jeff B. still working with local divers about scheduling asap.    Will cost. 
4. Budget update:  John L. report.    Again discussion of distributing TPMemorial funds to high school sailing team and youth involvement.   Holly K. will talk with coach Alyce.
5. Committee Report re CMR and Small Boat Regatta: CMR committee close to releasing NOR/Invite for, some talk of sponsorship, though nothing definitive.  Details to Holly K.   Roland will follow up with Dale regarding Small Boat Regatta, PTSA race support, Dale will handle logistics.
6. Thunderbird Class Association:  Fleet captain Jeff B. may write letter to Boston to try to clear up assoc.  questions,   draw in other T-birds from region.   Still question of regionals.
7. Sloop Tavern request for RC assistance—Race to the Straight, May 7-8.  Committee Boat and volunteers for Saturday Finish and Sunday Start.  Provisional support approved, Jim H. will follow up.
8. Discussion re “President’s Award:”  Roland-Complete discretion
9. PHRF fleet report—Holly K., Doug J.   Keep working on Friday night races.   5 min. start, Holly will be on dock with flag and start box.    Racers will report own finish time.   Discussion of logistics of “calling” the race for weather/conditions.   Agreed to continue emphasizing skipper’s responsibility for own decision and ptsa board will communicate via website if there will be cancellation.    Not necessarily any specific forecast, more conditional.
10. T-Bird Fleet Report—Jeff B.    Wednesday RC and volunteers running well.
11. Open Discussion:  More talk about possible youth board member, Josh wrote a thoughtful follow up..     A)Question came up about logos on the Committee Boat, Jeff B. volunteered to talk with Steve S. about origins and should we have other logos from sponsors.   B)Unclear: note about parties and meeting places and the ideas of Port Townsend Yacht Club involvement, also about some type of party on Friday April 29th.      C)  Josh  will be heading out on NWPassage adventure in early May, will be missed on Board for a few months, look forward to his return.  

Next meeting May 10, 2022

Home of Bobbi and Roland Nikles

PTSA BOARD MEETING Minutes    MARCH 8, 2022

Place of Meeting:  Home of Bobbi and Roland Nikles……Thank you so much!

1. Approval of February minutes ………..no comments
2. Shipwright’s Regatta 3/26——————After Party and Season Kick-off Party.   We will have upstairs meeting room space at NWMC, Holly is meeting with Verity on Friday to see about pushing the party time closer to 4 , otherwise it will 5 .   Pizza from the Pizza Factory is $22.50/pizza X 20 = $450 . (Holly will order)   Beer at wholesale from PT Brewery is about $150/keg (included free delivery and pickup, including the tap system) = ~$300 for two kegs.     Confirmation that Jim will handle this when he returns!                 BIG news:   change skipper’s Meeting to 11 and Race start to 1pm.    (post meeting email: Jim will amend website and send out newsletter notice!)    ALL BOARD MEMBERS SHOULD HELP SPREAD THE WORD TOO!

Salish Rescue has happily agreed to provide an inflatable rescue boat and driver for safety.

John Lynes will get us an alcohol permit.   Race committee. Confirm staffing, should all be set.  May look for photographers

3. Setting of race marks.  Jeff will coordinate.   Using 2 Divers suggested, + Josh will ask.   Confirmed we do have a budget to pay divers.    Will also try to find elusive “M” mark.
4. Budget update—John Lynes ……….see submitted report.   We have $6400.   Insurance is paid (slight rise).   Discussion about $500 Ted Pike Fund to go to HighSchool Sailing Team and how to involve these folks more.
5. Confirm committee meeting for Small Boat Regatta on March 15. Jeff Brantley, Steve Scharf, Holly Kay D’Arcy, Piper Dunlap and Dale Dunning. They will ask for help and input as needed.  The committee will meet on March 15, 2022, Jeff Brantley to send notice.  Meeting will be via ZOOM. Will report at next meeting.
6. Thunderbird Class Association: Will be added on to ZOOM meeting on March 15.
7. PHRF fleet report—Holly Kays D’Arcy/Doug.  Nothing much to report, further discussion on how to get folks involved, sailing, using their boats………..rolled in to discussion of kick-off party.  Board members surveying sailors for ideas, thoughts, questions.   One suggestion of some sort of version of monthly “sail-by” or very casual race/not race.     
8. Awards for Shipwrights and season kick off party, awards for 2021. Steve working hard on trophies and given budget for perpetual trophy ideas.     
9. Open Discussion:  Discussion of motivating vessels to call in their finish times for distance races and Friday night races.    Holly will check website SIs to see if there is a specific email cited.    

Next meeting April 12, 2022

Home of Bobbi and Roland Nikles

726 Cosgrove Street, PT

Port Townsend Sailing Association

MINUTES

BOARD MEETING February 8, 2022

We conducted a Zoom meeting on Tuesday, February 8, 2022 @5:30. Thanks to Jeff and the Beckett Point HOA for hosting! 

Attendees:  Roland Nikles, Jim Heumann, Doug Jones, Steve Scharf, David Burrows, Josh Wheeler, Jeff Brantley, Holly Kay D’Arcy, Dale Dunning, Piper Dunlap

1. January minutes were approved with one correction:  Permit for CMR is also in place. Many thanks to Holly for this effort to keep us on the right side of the law.  
2. Dale Dunning requested that PTSA host the annual Sequim Flying Scot and Thistle Regatta scheduled for August 27-28 “(Dinghy Regatta”). Plan is for 9 races over two days. Historically 10-15 Flying Scots have shown up and 2-9 Thistles.  We were receptive to this request. A committee was formed to investigate the feasibility of hosting this one week before the Thunderbird International, and to make a final decision/commitment by end of March. We discussed the potential of adding 5o5’s and Lasers and inviting the High School team. The following volunteered to be on the joint committee re the T-Bird International and the Dinghy Regatta:  Jeff Brantley, Steve Scharf, Holly Kay D’Arcy, Piper Dunlap and Dale Dunning. They will ask for help and input as needed.  The committee will meet on March 15, 2022, Jeff Brantley to send notice. 
3. Shipwright’s Regatta:  Jim Heumann reported we have secured $950 of funding from sponsors, which will be enough to cover party expenses and prizes.  There are free haul-outs from the Port and Sea Marine, and door prizes from West Marine. Jim has contacted The Leader about an article. Jim will write an additional newsletter. The most recent NWMC newsletter promoted the event. Holly has volunteered Martha’s RIB and will drive the mark boat, and Salish Rescue is proving tender support. There are 8 sign-ups as of this writing.  We discussed eligibility for winning haul-out and the consensus was a preference for a lottery system with everyone entered and present at the party eligible for the prize. Steve volunteered to coordinate receipt of beer kegs and pizza and setting up of tables at NWMC plaza.  We will inquire about using NWMC tents. Jeff Brantley has volunteered to be race boss. Dave Burrows, and Tuscan will assist on race committee. Jim Heumann, Holly, Steve, and Jeff have volunteered for the awards committee and will decide on awards. John Lynes will obtain the alcohol permit.  We selected March 12 as a make-up day in case of weather cancellation on 2/26.  

4. Thunderbird Trailer Update:  Piper Dunlap is working with Mark Blatter and his partner Jim to get the title squared away.    
5. Budget update—John Lynes.  We now have 20 skipper memberships and 13 crew memberships on the books.  The Scharf/Nikles matching amount is $1,990.  Cash on hand is about $5,000, with the insurance now paid at the increased rate of $1,425. Three sponsorships (not Shipwrights related) have been paid for;  Greg Barron, Sarah Kolbeck, Dale Dunning. We agreed to send $500 to the high school racing team—pending.
6. Peter Langley of the Maritime Trade Association has reached out to us to say how much MTA appreciates PTSA joining in.  They are looking forward to projects we can collaborate on.  

Next meeting March 8, 2022

Home of Bobbi and Roland Nikles

726 Cosgrove Street, PT

Port Townsend Sailing Association

MINUTES OF MEETING January 11, 2022

Place of Meeting:  Zoom

Time: 5:30 p.m. 

1. Approval of December minutes ———approved
2. Jim Heumann reported on improvements to website.  The board thanked Jim and noted what a valuable service he providing by maintaining this website as an active focus of the association and its activities.  
3. We decided to accept the generous gift of a Thunderbird trailer (Triad, galvanized) from Mark Blatter and Jim. Value new is ~$6,000.  First step is to transfer the title to PTSA. We discussed the potential of a) keeping it for loan to members when needed, or b) selling it in exchange for a donation. Joe Daubenberger and Sarah Kolbeck have expressed interest. No final decision has been made.  
4. Race permits from Coast Guard.  Holly Kays D’Arcy reported that she submitted an application to the Coast Guard for 1) Shipwright’s Regatta (this is in hand), 2) Smith Island, 3) Protection Island, 4) Bush Point, 5) CMR; 6) Wednesday series; 7) Friday series, 8) T-bird International, 9) Watmough Bay, 10) Ted Pike, and 11) Killitsut Harbor event.  Only item left is the Wooden Boat Festival events.  Many thanks to Holly. 
5. Jim Heumann updated us on Shipwrights Regatta.  Sailing instructions and sign up is up on website. More in Agenda for Februay meeting. 
6. Swag:  We approved ordering 4 dozen hats with cost under $20 each; total budget of $480.  No decisions about burgees at this time, assuming they will cost about $25.  Jeff Brantley is following up.   
7. Winter sailing in January: Jim Heumann sent out newsletter advertising winter sailing.  Meet at 12 noon at top of A/B dock, meet on the water at 1300 near ‘I’ mark.
8. Budget update—John Lynes :        Drive for membership renewal.  Matching gift for memberships received by 1/15/22 (shared by Roland and Steve). John will announce final numbers for match at February meeting. Funds on hand are about $4,000. 
9. Thunderbird fleet report—Need to schedule separate T-BIRD committee meeting for organizing Fall International regatta and ITCA governance.
10. PHRF fleet report—Holly Kays D’Arcy/Doug   will keep working on projects to get folks out and learning in the new year!  
11. PTSA party Cotton building.  Now scheduled for March 24, 2022.     

12. Open Discussion—Sponsorship ideas:  We discussed the Red Bell Buoy as a mark to be left to shoreward.  It was decided to leave sailing instructions unmodified regarding this mark.  We discussed forming an awards committee for the March 24, 2022 party. 

Next meeting February 8, 2022 on Zoom

Port Townsend Sailing Association

BOARD MEETING December 14, 2021

Place of Meeting:  Home of Bobbi and Roland Nikles

Attending: Roland Nikles, Steve Scharf, Jeff Brantley, John Lynes, Jim Heumann, Holly Kays, Doug Jones, Josh Wheeler

Time: 5:30 p.m.

1. Approval of October minutes ———approved
2. Race Calendar:  Unanimous approval for posting on website. Jim will post and some discussion of Newsletter………….this brought up a suggestion by Doug Jones for PTSA to join Port Townsend Marine Trades Assoc (PTMTA). A motion for PTSA to join PTMTA and to pay the $50 annual fee was approved. Roland will submit application.
3. Holly will follow up with USCG Permits for Shipwrights, Smith Island, Protection Island, CMR,  Watmough Bay, Ted Pike, and Bush Point, and she will ask if we need a permit for weekly in-the-bay events. We are informed and believe the Coast Guard makes a distinction between events with fewer or greater than 25 boats. We believe Shipwrights is the only event likely to draw more than 25 participants.  This also led to notice of draft 2022 SIs that need to be looked over and edited.   A few will look at these and chime in about it.   
4. Shipwright’s Regatta:  Jim is heading up the organization of this event and will seek help when needed.   Discussion of involving local shipwrights with encouraging participation, possibly awards(?), sponsorship.
5. Swag update.  Jeff Brantley has researched and will make a sample hat soon. Available for sponsorship ‘thank-yous’ and for sale to members and others.  We tentatively approved ordering 4 dozen with cost under $20 each.  No decisions about burgees at this time, assuming they will cost about $25.    
6. Winter sailing in January:    NEWSLETTER  item, casual Saturday racing.   Meet at 12 noon at top of A/B dock, meet on the water at 1300 near ‘I’ mark.
7. Budget update—John Lynes :  Drive for membership renewal.  Announcement of matching gift for memberships received by 1/15/22 (shared by Roland and Steve).  Funds on hand are about $4,000.
8. Thunderbird fleet report—Jeff Brantley   Jeff will work with Jim/website manager for keeping updated list of T-birds
9. PHRF fleet report—Holly Kays D’Arcy/Doug   Keep working on projects to get folks out and learning in the new year!
10. Annual PTSA party Cotton building in January.  Discussion surrounding postponing. Steve Scharf asked “Who will show up for a meeting on January 14?” Discussed considerable uncertainty about this. Consensus was to cancel the January 14 date and to have an awards/season kick-off meeting in March.  John L. will look in to changing date at Cotton Building for late March.    
11. Open Discussion—Sponsorship ideas:   Writers!, talking with the LEADER,   Homer Smith Insurance, First Federal, SEA Marine, Port of PT, Edensaw

Happy Solstice, Holidays, to all

Next meeting January 11, 2022

Port Townsend Sailing Association

BOARD MEETING MINUTES May 11, 2021

Attendees:  Steve Scharf, Holly Kays, Dave Burrows, Jim Heumann, Piper Dunlap, Roland Nikles,  Stig Osterberg

Approval of April Minutes.

1. They were approved.

Permanent Race Marks

1. DNR about permit: $500 has been cashed
2. Piper going to send information about diver to Jeff Brantley
3. Sounds like there is some setup work to do on the marks.   Not made clear who would do this work.

Committee boat update: Up and Running. Steve is happy with it so far. Need volunteer drivers. At some point in the future, PTSA will begin helping pay moorage.

Protection Island Race: Sat May 15, 10am start

Piper noted that he will be trying to get skiffs on Wednesday.

CMR

1. Reality of obtaining uscg marine event permit.   Nobody knows if it was applied for, Brian Bolling?     NWMC?
2. Need to find volunteers to help with Race Committee
3. Dave B has a well thought out plan for day of race.

PHRF fleet:  Dave Burrows had interesting statistics in decline of number of vessels in the area that used to sail on Friday nights.   We need to keep encouraging new boats and sailors.     

Friday night races, 5/21, 5/28 no 6/4.

T-Bird Fleet:  Looking ahead to a late season regatta, Labor Day?   Again, discussion about “International Class Association”  working with Gig Harbor(?)

Budget:

John was away, no new expenses besides the DNR permit

OPEN DISCUSSION:

• Steve Scharff brought up the Newsletter, encouraged Roland and noted his writing skills.

*Jim asks that folks submit photos, writings, stories to the webmaster!   Please help spread the word.

*The winner of the Shipwright’s Regatta award for SEA Marine “haul and hang” , has graciously given it back.     Is there someone who could use it?   Could it possibly be used as an award/drawing for CMR? Still considering this…….

*************Next Meeting June 8, 2021    1730 outside at NWMC

Port Townsend Sailing Association

BOARD MEETING MINUTES April 13, 2021

Attendees:  Steve Scharf, Holly Kays, Dave Burrows, Jeff Brantley, John Lynes,Jim Huemann, Doug Jones

First meeting outside

Approval of March Minutes.

1. They were approved.

Permanent Race Marks

1. John Lynes’ report from DNR about permit: $500, then $100 a year for next 4 years($180/yr for 5 years)
2. Discussion about ins and outs of  permanent-vs-setting marks each race and expenses and  maintenance
3. Steve made a motion to continue with the permit, Doug 2nded.   We had a bit more discussion and it was approved.   Noted to spread out the volunteer time/energy for mark setting.   Jeff will check back in with the diver.     Ideas for ease for everyone, adding winter float to make finding the marks, help with maintenance.

Committee boat update:   Steve anticipates a couple of more weeks?   All working hard and looking good.    Put the word out to search for volunteer drivers, Jeff will keep switching for now, still a little issue with Covid.

Thanks to Carl Berger and SOCKEYE for continued assistance.

CMR

1. Small committee working on logistics.    One day event, June 5.   PTSA will run registration and regatta.   Open to all vessels.
2. Continue to communicate with Barb at NWMC

3.   email Holly with any ideas.

PHRF fleet:   Not much to report, seems it was a good call to cancel Smith Island Race. Encouraging boats to come out Friday evenings.

T-Bird Fleet:  Looking ahead to a late season regatta,    Discussion about “International Class Association”    

Budget:

1. John said, not much activity.   Discussion if Race Committee needs to spend a little for maybe new class flag, new tetrahedron race mark.

OPEN DISCUSSION:Brought  up by Jim

• Re-visit the idea of full crews in May?       Thought to wait until the last week of April to decide.     Holly will research what other Puget Sound racing Associations are doing.

*Jim asks that folks submit photos, writings, stories to the webmaster!   Please help spread the word.

*The winner of the Shipwright’s Regatta award for SEA Marine “haul and hang” , has graciously given it back.     Is there someone who could use it?   Could it possibly be used as an award/drawing for CMR?

*Looking ahead to Annual year- end party in November.     Yes, we should reserve the Cotton Building.   Exact date?    I think we decided that we (John?) will reserve it and then we will let the PTMTA know our chosen date so that the 2 gatherings don’t interfere.

*************Next Meeting May 11, 2021 NEW TIME   1730 outside at NWMC

Port Townsend Sailing Association  

BOARD MEETING MINUTES FEBRUARY 9, 2021

Attendee:  Roland, Kathi, Steve Scharf, Jim Heumann, Holly Kays, Dave Burrows, Jeff Brantley, Stig Osterberg, John Lynes 

Approval of January minutes.  Follow up on Stuart Sinclair – Piper Dunlap  

1. They were approved. 
2. Piper did not attend the meeting.  

Permits – Buoy permit (John Lynes); distance races (Brian Bolling)  

1. Buoy permit: forms are filled out and have been submitted with $25.  We do not need to do anything and this good is for 3 years. 
2. Distance race buoy permit:  Brian has submitted to Coast Guard. 
3. Holly will follow up on Smith Island race permit by March 9; the date for this first distance race is April 10, 2021. Mark your calendars.
4. Buoy Status – James Arsulich (we hope) will tell us the coordinates to find the anchor for mark M (Northerly buoy Fort Warden beach).  
   1. Buoy needs to be reset because the state park mooring buoy is too close to shore for big boats to safely navigate around at low tide.  
   2. Resetting racing buoys will need a boat that can handle a diver, chains, and the four buoys.

Frostbite series – discussion on when and how to cancel racing due to heavy weather.

1. For Frostbite series only, we decided to make a call on Friday afternoons: we cancel if sustained winds are predicted in excess of 20 knots  We will ignore gust predictions. Final decision to sail, as always is with the skipper.  No advance call will be made for sailing April 1-October 30. 
2. For Frostbite series only, the advance call may include changing day to Sunday. 
3.  

COVID-19 Rules update 

2. We will make a policy decision at the March 9 meeting for the April Whitecap series re full crews, genoas (T-Birds), and spinnakers. 

PTSA Sailing Instruction for 2021.  Updating of instruction: link to Racing Rules 2021-24   

1. Sailing Instructions for 2021 Shipwrights Regatta are posted.
2. David Burrows will update and post Sailing Instructions for April-October races.  
3. The 2021-2024 RSS are linked at the website. 

Insurance update 

1. We have paid the insurance to Chubb for 2021 insurance (Burgee Program, $951.50) . There has been a problem with processing of the payment. Homer Smith is investigating. Roland will report as soon as issue is cleared up. 
2. Port needs verification – John Lynes will provide documentation to port as soon as issue is resolved.  

Committee Boat update – Steve Scharf: use of Sockeye (Carl Berger) as back up. 

1. Batteries are here, still shooting for mid-March to April, progress made every day.
2. Carl Berger, Sockeye, will act as committee boat for Shipwright’s Regatta; he indicated willingness to act as committee boat back up for Whitecap series if needed. 

Budget update – John Lynes 

1. Solid financially  
2. Steve matched $1675.
3. PTSA is not a 501C3, but is registered as a WA non-profit corporation. Annual statement is due by 3/31/21.  John Lynes will submit the annual statement on-line with no changes.  John Lynes and Jim Heumann are the listed as “governors.” 

Shipwright’s Regatta 

1. Center board dinghies can fly spinnakers. 
2. T-Birds will start 2^nd. 
3. Brennan LaBrie has published article in Leader on 2/10/21.  
4. Nick Twitmeyer wants to do an article about the actual race action, he is also a photographer. 
5. Jeremy Johnson – writing a book about Marine trades. 
6. Holly has volunteered to talk to Nick and Jeremy about possible accommodation in Martha’s RIB. 
7. 2 free haul outs as awards – to be eligible you must register and start the race. 
8. Where are the trophies?  Jim H volunteered to reproduce some of the trophies if necessary.  Jim and Stig will try to locate the trophies.  
9. Jeff Brantley heard race announcement on local radio and “thought it was great!”

Master Mariner Regatta—June 4-6, 2021

1. Nick Reid was not there – deferred until next meeting. 

PHRF report – Holly Kays 

1. Holly will work on an email distribution list for PHRF members that are also PTSA members.

Thunderbird Fleet Report – Jeff Brantley 

1. Magic Bus to be sold to Mark Blatter. 
2. Knot Raven sold to Gig Harbor.  
3. Bring VHF radio for all races for course changes.  

Next Meeting March 9^, 2021

Port Townsend Sailing Association

BOARD MEETING MINUTES JANUARY 12, 2021

Attendees: Roland Nikles, Steve Scharf, Jim Heumann, Jeff Brantley, Holly Kays, Kathi Jarboe, David Burrows, Piper Dunlap, Douglas Jones, Nick Reid, John Lynes

1. Condolences to Jim Heumann
   1. His brother passed away

2. Approval of December minutes.
   1. Minutes were approved

3. Permits—Brian Bolling, status
   1. Brian will take care of permits this month

4. Frostbite series— calls to get boats out.  Race formats.
   1. 3 boats participated on January 9^th
   2. Participates want to have a start line
   3. PT Rigging has the PTSA set
   4. Dale Dunning has a set himself
   5. Roland will contact Dale
   6. 12 pm is Skipper’s meetings on dock
   7. 1 pm is start
   8. Holly will encourage PHRF participants, potential participation by 6M boats

5.  Insurance
   1. PTSA General liability
      1. Coverage good for $1,000,000
      2. Land
         1. Costs $75
      3. Marine Liability
         1. Costs $210
   2. Yacht Policy
      1. Roland recommends and board agrees we drop separate Yacht policy
      2. Will save $500 a year
      3. Steve Scharf will add PTSA as additional insured to Committee Boat–$500,000 of coverage.

6. Committee Boat – Steve
   1. Committee Boat is on waiting list for moorage

b.   Dan Ginther is working hard on refurbishing: removed engine, fuel tanks; ReVision Marine will receive components in next 2 weeks for new electric power plant.

c.   Mid-March is goal to launch

7. Budget – John Lyons
   1. $2,356 in general fund, includes December membership drive (19 skipper memberships—up 3 over 2020!; 5 crew memberships (15 in 2020); 8  Fleet 33 memberships (7 in 2020); 6 ITCA memberships (5 in 2020).  This does not yet include Steve Scharf’s generous matching grant. Thanks to Steve the membership drive was a big success.  Skippers should encourage crew members to join when fully crewed racing resumes.
   2. Ted Pike
      1. Donate dollars at the end of the year for worthy sailing cause.

8. PTSA will host 2021 Shipwright’s Regatta:
   1. February 27, 2021
   2. Jim Heumann will update PTSA website
   3. David Burrows will complete Sailing Instructions.
   4. No entry fee – will accept last minute entries
   5. No Party
   6. Signup – need email address
   7. Skipper’s Meeting at AB dock in parking lot at 10 am.
      1. 1 person per boat
   8. Race at 12 pm
   9. Holly offered RIB for buoy setting if need be
   10. Piper offered Opus as committee boat if needed too
   11. Dave will check with “Sockeye” for committee boat
   12. Same course
       1. Racing
       2. Cruising
       3. TBirds
   13. Trophies
       1. To be finalized February meeting

9. Classic Mariners’ Race (CMR)
   1. Nick and Holly will talk to Barb at Maritime Center to see if they still want to do it.

10. PHRF Fleet Report– Holly
    1. Try to get boats out on Saturday

11.   Thunderbird Fleet Report – Jeff Brantley
    1. “Raven” back in the water; Kolus almost ready
    2. Jeff will lead pre-race skippers meeting at noon, A dock for Frostbite series.

12.   Stuart Sinclair
    1. Stuart’s Wife donated $100 to PTSA
    2. Piper will contact her to see where she wants money to be spent. Stuart was a member of the Port Townsend and Astoria sailing communities.  Here is a tribute in the “Our Coast” Weekend Magazine from 2012, discussing Astoria race week:

“This year’s race will be short one competitor. Stuart Sinclair, one of the most beloved members of Astoria’s sailing community, died earlier this year at the helm of his boat, Off Like A Prom Dress. “Stuart was pretty instrumental in getting the Olson 30 fleet on its feet and going, and getting as many boats as we have now,” Nauman says.The loss is a big one for everyone who knew him. “My experience with Stuart was that he was always there to help. If you had a problem with your boat, he seemed to have an answer”, whether it be a sailing issue or a mechanical issue or a repair issue, he seemed to know how to fix stuff, God bless him. And not only did he have the information, he was always willing to share it and help out,” Nauman remembers. The best way to memorialize Sinclair during this year’s events? “I think Stuart would say, “Just sail away, sail on.'”

Next meeting February 9, 2021

• Fun time!
• Thunderbird Fleet Report – Jeff Brantley
  1. Frostbite series last year had 3 – 4 boats participating
  2. John Lynes & Jeff will spread race info by “word of mouth”
• Committee Boat Report – Steve Scharf
  1. Old diesel engine removed
  2. Steve would like to replace with electric motor
  3. Most of “stuff on boat” is over 40 years old
  4. Progress is being made
  5. Work being done by Dan Ginther
  6. Should be done by mid-March
  7. Boat on “waiting list” for Port Moorage; discussed changing from “Steve Scharf” to PTSA on waiting list. Jim Heumann to follow up with Port.
  8. PTSA should pay for moorage as long as boat is available to us as committee boat, and if we have the slip in our name, it opens the option to replace the committee boat if Steve’s plans change.
     1. Steve has generously agreed to continue to pay for moorage for now
• Race Committee Report – David Burrows
  1. Raised questions about preparation needed for Shipwrights’ Regatta.  To be resolved in January.  Shipwrights would be first event for Race Committee if we do it.  Frostbite series run by participants.
• Financial Report – John Lynes
  1. Reviewed spreadsheet that he sent out
  2. Membership
     1. Jim will send out membership reminder
  3. Expenses – big items
     1. US sailing membership – $225
        1. Still want to be members as it gives us access to regatta network/races
     2. Insurance – $832
     3. Monthly clubhouse rent – $124.12
• Promotion of January 2, 2021- “Welcome the New Year Sail Around the Bay”
  1. Everyone should promote this event.
• Advertising for 2021 Races – Roland
  1. 3 ½” x 3” with photo color ad in Leader
  2. $100 per issue – Port Townsend Leader
  3. Steve thought we should commit to 1 ad to see if “it works”
  4. Stig & Jim – 48 Degrees North & Leader might be interested in reporting on races
     1. Roland will find out
• Report on Race Mark Permits: Coast Guard permits – Roland
  1. Brian Bolling will follow up.
  2. John Lynes –we need to pay $25 for permits for 5 years
• Open Discussion/New items
  1. Membership
     1. John Lynes will send Roland and Jeff Brantley updated membership numbers
  2. PTSA will start to attend Port meetings
     1. Steve and Roland will attend meeting on Dec. 9

Meeting Minutes prepared by Kathi Jarboe

Next meeting Tuesday, January 12, 2021

Port Townsend Sailing Association

Board Meeting Minutes – February 11, 2020

Attending: Jim Heumann, Steven Scharf, John Lynes, Holly Kays, Heidi Eisenhour, Doug Jones, Piper Dunlap

• Calendar – 
  • schedule all on website, Fridays are multi-leg open, Weds are windward leeward, question about August only has two races,
• Winter Education – 
  • Stig reaching out to Ulmann Sails, Chuck Skewes – potentially March 5 or 12
  • Teaching / talking about: How to Bail? Intimidation re:  sailing / racing?
  • Need for another intro to racing class – preferably in the Spring
• Kickoff party – March 19
  • At Cotton Building, potluck
  • PTHS sailing team does indoor demonstration on racing rules
    • Have audience ask questions and HSST perform the answer
  • Get Rules of the Road books for attendees
  • Entertainment – Chris willing to help, maybe Bertram
  • Market at Shipwrights Regatta 
• Committee boat update (Steve)
  • Want at least 3 people on board to help Dave with number crunching
    • Angela
    • Bill
  • Would prefer electric power
  • Dan Guenther
• Marks – 3, YIC, Indian Point
  • Diver secured
  • By April 1st
  • Doug will work with Steve, take Erik to assess situation
  • Jim Maupin to help?
• Clubhouse use (John)
  • Fridays
  • Use for PHRF fleet building
  • Invite NWMC staff and board at some point
  • Port wants to park trailers there during halibut opening, etc
• Date for End of Season Party
  • After Round-the-County
  • November 5th or 12th – we prefer 12th but don’t want to overlap with PTMTA
• Race Committee – Jim Maupin
  • Invite to board
  • Working with Myron for Shipwrights
• CMR & Shipwrights Regatta (2/29)
  • Myron & Jim co-PRO
  • Ms J will be available
  • Jim wants to speak at Shipwrights
• T-Birds
  • Steve may have trailer we can use most of the time
    • Heidi to check with Robin
• 6-Meter Lipton – June 13th and 14th
  • Adam Henley requested we host
  • Have PRO and Committee boat
  • Need to ask insurance company, or Jim Maupin
  • Need to be listed on “Notice of Race” and “Race Instructions”
  • Wilinglng to make a donation
• Treasurers report (John)
  • John distributed, balance ~$1200
• Next meeting March 10

PTSA Board Meeting 10 Dec 2019 Minutes

Attendees:

Jim Heumann, Steve Scharf, Stig Osterberg, Heidi Eisenhour, John Bayley, Doug Jones, John Lynes, David Burrows, Holly Kays, Roland, Jeff Brantley, Dan Ginther

Minutes:

● Reviewed 2020 Board elected:

○ President and Webmaster: Jim Heumann

○ Vice President / Scribe: Heidi Eisenhour

○ Secretary: Steve Scharf

○ Treasurer: John Lynes

At-large Board Members:

○ Dave Burrows (Race Committee Chairman)

○ Piper Dunlap

○ Stig Osterberg

○ Doug Jones

○ Holly Kays

○ John Bailey

○ Joe Daubenberger

○ Brian Bolling (permits)

○ Big James Arlsuch (race marks)

● Presidents report

○ Jim has been talking with members of the community. Hearing interest in more ‘fun’ races. What does that mean? First to finish? Remove pressure of competition, PHRF ratings – just get people out on the bay. Conversation around ratings being both an obstacle and attraction for sailors.

○ Discussion re: building the email list

● Racing Calendar

○ Regular Weekly Series

■ Frostbite series – Starting Jan 4, openhouse at container kickoff

● Saturdays through March

■ Two series in spring – Friday focused on PHRF (Random Leg Courses), Weds focused on T-Birds (Windward / Leeward). When there is a Saturday distance races, there have not been Friday races.

● Fridays (random leg courses) start in April and go through May.

○ April 3 – May 15 (7 races)

● Wednesdays (windward / leeward) – April to August monthly 4

race series

○ Discussion of long windward legs at the start of races being beneficial.

○ Possibility: T-Bird crews each adopt on race to assist Dave with race official duties.

■ Fall series – Sept 19 to end of October

■ Boats that show up have handicaps assigned on the spot per Dave

■ Dave needs scorekeeper – High School Sailing Team idea!!

■ Possibility: Monthly “fun” regatta, kickoff with February Shipwrights.

● Parties after at the container

■ Committee boat obtained – Ms J – 28’, 8’ wide

● Interest from people in running the boat

● Costs for insurance, moorage

● Steve committed for a year

● Martin Mills might be willing to help, Dr. Barry’s son

● In Boat Haven for now

○ Distance Races

■ Discussed

● 2 in Spring, 2 in Fall

● Weekend races

● Longer races have interest

● Potential May 30 – Race to East

● Special Races to consider – Tour de Bay

● Sailing party in Kilisut harbor!

■ Draft dates discussed and KNOWN dates:

● February – Shipwrights

● February 12 – High School Sailing team starts

● April 11 – DISTANCE – Smith

● May 9 – DISTANCE – Protection

● May 23/24 – Swiftsure

● June 6/7 – CMR

● June 12/13 – 505 Regatta here

● June 13 – 6 Meter Race here

● June 20 – SOLSTICE DISTANCE – Watmough

○ Day race

○ Race back

● July 11 – Possible: Kilisut rendevous + optional pajama party!

● August 22 – Ted Pike Race

● September 5-6 – T-Bird regionals

● September 26 – Bush Point, PM start

● Social – Clubhouse / shipping container

■ January 4 – Container kickoff party – Stew, hot cider

● Race start at Noon

● Other topics

○ Communications

■ Need a communications manager … to handle:

● Leader will post dates of races and results

● Create flyers and post at tops of docks, etc

● Community calendar on KPTZ

● 48N – SARC

● Need poster

● Working waterfront

● NWMC email newsletter, etc

● Wooden Boat Magazine

○ Educational events

■ Talk from the owner of Quantum Sails/Ulman – Stig

○ Insurance

■ Heidi promises to talk to Jim Maupin

○ Subcommittees

■ Committee boat

● Stig, Jeff

■ T-Bird

● Steve

○ Next board meeting – January 7 at NWMC

○ Other

■ Pacifica willing to do rabbit starts for distance races or Friday nights if needed

■ Overboard pylons to throw over MOB in windy races would be nice, but are expensive

Meeting adjourned 8:12.

PTSA Board Meeting 18 Sept 2019 Minutes

• Attendees: Steve Scharf, Piper Dunlap, Jim Heumann, John Lynes, Samuel from the Maritime Center, Dave Burrows, Doug, John Bailey, Jeff Brantley

• Container/clubhouse
  • Storage – How much to charge? $50/month Steve will be first tenant
  • Painting – Talk to City
  • Have party after one of the fall races

• Tour de Bay
  • Put in newsletter
  • Dave will be on the dock the whole time
  • Promote to tbird fleet
  • Check sailing instructions for M buoy

• Learn to race class
  • Big response
  • 12 students, full enrollment with with waiting list
  • Alice, Piper, Samuel instructyed
  • 2 hours in class room, the rest in boats
  • High school team was race committee

• Committee boat
  • Steve is still looking
  • Joe’s boat is one possibility

• Fall series
  • Dock starts?
  • Two courses?
  • Longer races?
  • Only PHRF

• Adam Henley will is promoting 6 meter internationals in Spain in 2020 (?)
• Promote 6 meter class for our Midsummer regatta?

• The end of year party will be on Thursday November 14th at the Cotton Building

Port Townsend Sailing Association – Board Meeting minutes

Tuesday August 13 at 6pm. At the Maritime Center A/V room

ATT: David B, John L, Jim H, Steve S, Heidi E

Ted Pike Race planning, August 24

• Need Doug
• 2 boats signed up – Pacifica & Mabuhay
• Need to further promote:
• Put in another newsletter, ask NWMC comms to put in e-news
• Race start at Fort Worden
• No food considerations, bring rum

E-news

• Ted Pike Race
• T-Birds – Int’ls WIN, Regionals coming
• Intro to racing

Expenses

• $70/year for Smug Mug site for photo storage – Decided: get rid of it
• Report from the T-bird internationals
• Raven won! Go hometown team!!

T-bird regionals planning

• Labor Day weekend
• Up to 15 boats – 11 signed up, 2 loaner boats (Kolus + ), + bus & Dorado
• Need for 3 loaner boats, have 2

Helpers – imported race committee

• Need food for Race Committee – Angie? John will reach out, Steve will do if she won’t

Shipping container – Lease with Port of Port Townsend

• We have draft lease, Need Jim signature
• Have Roland & insurance review
• Site prep – gravel pad, shelving, policy for storage Access –

Committee boat discussion

• Ideal under 25’ committee boat
• Jazz / Miss J – 25 – 30’ Trawler
• Trailerable, needs mast and a few stantions
• Can we park near shipping container?? Ask Port
• Dennis Canty has a 19’ CDory

Need off season review of Insurance / lease / coverage, etc

Port Townsend Sailing Association – Board Meeting

Minutes Date: July 9, 2019 Location: Northwest Maritime Center

Attending: Dave B., Doug J., John B., John L., Stig, Piper, Jim H., Steve S., Heidi, Bill B., Roland

Old Business:

PHRF – Discussion:

• How to get regional boats to distance races – especially Ted Pike Race coming up August 24. Doug is lead for this race. Steve offered to help. Need to promote!
• PHRF Race series – Weds are harder for PHRF fleet and a second race on Friday’s hard for Race Committee. Decided to stick with Weds and have a second longer course for PHRF fleet if those boats show up.
• It was noted that the fall series is on Saturday (not Wednesday) so it should be equally attractive to T Birds and PHRF.

Clubhouse – Discussion: NWMC good for board meetings, couple of big events a year. Desire for location in Boat Haven for post-race festivities. PTYC would be good! Action: Jim Doug Jones will follow up with the Port Townsend Yacht Club re: using the YC for these smaller events. One question – can we have a BBQ there?

Treasurer’s Report – John Lyons, serving as Treasurer, reported that the bank account balance is $3700. $1000 is earmarked for youth activities. Discussion of annual revenue and expenses. Known expenses are insurance and running races (marks, etc) about $800 each. Revenue is largely from memberships at about $2K annually. About $500 comes from miscellaneous donations. Averages of 25 skipper level members and 10 crew.

Review of upcoming racing – Discussion of need to promote races regularly. Action: Agreed that a monthly email to email list would be a good start. Jim H agreed to make sure this happens. Discussed that they should include – races schedule for next month, race results, membership appeals, board meeting notices / minutes

Maritime Center racing – Action: Piper, Samuel Swenson & Alyce Flanagan (NWMC staff) are working on an adult learn to race curriculum for an October pilot of this course.

New Business:

Discussion of needed functions at the club

Assignments accepted:

• Race Committee – Dave B, Bill B has been helping and will continue & Committee Boat – Joe D. offered at last meeting, Piper to follow up. Angela Bradley has been doing RC food.
• Design work – Steve will do
• Minutes and Membership – Heidi will serve in this role with Steve’s help
• Reporter / writer – Roland offered to do, focus on the next few months of activity

Still need help for:

• On the Water, Photographer / image organizer

Board members elected – Action: Doug Jones was added to the board – with acknowledgement that he provides great representation for the PHRF fleet – Unanimously.

Mark Boat – Action: Dennis Canty has offered PTSA a rib w/o a trailer. We discussed and agreed we should take him up on his offer.