A record of the minutes of PTSA board meetings.

PTSA Board Meeting – January 7, 2019

Attending: Doug Jones, John Bailey, Jim Heumann, Steve Scharf, Jeff Brantley, Piper Dunlap, John Lynes, Heidi Eisenhour, Dave Burrows

  1. Good race on Saturday (January 4) – both weather and after party!
  2. Calendar
  • Frostbite series, every Saturday until April 1st
  • Spring / Summer, Friday nights – 5 months
    • Random leg
    • No rating – just having fun! Beer can races.
      • Adding in 505 racers
      • Adding in 6 meters
    • Party after each race
      • Boats adopt a Friday
      • F Flag to let people know there is food after race at container
    • Series
      • Whitecap
      • Sunshine
      • Midsummer series
      • Catspaw
      • Dog days
    • Beer sponsor – Seven Seas Brewing, Gig Harbor
      • Heidi to call
    • Ask Jim Maupin to help with non-rated races?
      • Record finish times
      • There are time limits
  • Spring / Summer, Wednesdays – 5 months
    • Windward leeward courses
      • Whitecap – 5 weeks
      • Sunshine – 4 weeks
      • Midsummer series – 4 weeks
      • Catspaw – 4 weeks
      • Dog days – 4 weeks
  • Nightcap Series
    • All Boats
      • Classes for boats with same ratings – like T-Birds
    • Multiple Starts
  • Distance races – ratings
    • Smith Island – Spring
    • Protection Island – Spring
    • Watmough Bay – Summer – 2 races, each way
    • Bush Point – Fall
  • Ted Pike Race
  1. Winter Education – Stig
  • Ulmann Sails – Chuck Skews, talk – February / March
  1. Committee Boat – Steve
  • Dan Genther fixing up
  • Clean the boat party, Sunday @ 11AM
  • Jeff Brantley willing to help with data compiling for races
  • Invite Jim Maupin to next PTSA meeting
  1. CMR
  • Race Ruckus weekend
  • PRO ideas – Seattle, US Sailing, Orcas Sailing
  • Final word on classic plastics – How many years old!
    • John Bailey – Has talked to a couple of Cal-40’s
    • T-Birds need to show up!
  • Moorage!
    • How early can we reserve moorage at Point Hudson??
  • Need to build a better shared list
    • Need to create CMR specific database
    • Lists to get:
      • Swiftsure Classics
      • Personal lists
      • Round the County
    • Email blast
      • NWMC does everyone who has ever done to WBF
      • NOR – Notice of Race
        • Get 2020 up on NWMC website
    • Next meeting January 29
      • Invite John Bailey
      • Send to CMR list!
  1. Insurance – Our policy is the right policy
  2. Treasurer report
  • $2200 in bank account
  • Current membership – about 5 skippers and 5 crew
  1. Season kickoff party, March 19, 6PM
  • Published calendar of races – Jim, Chris – Include 505 regatta
  1. And – per Doug: two six meters looking for donation – potentially Schooner Martha, talkig to NWMC

Next meeting February 11th, 2020

PTSA Board Meeting 10 Dec 2019 Minutes

Attendees:

Jim Heumann, Steve Scharf, Stig Osterberg, Heidi Eisenhour, John Bayley, Doug Jones, John Lynes, David Burrows, Holly Kays, Roland, Jeff Brantley, Dan Ginther

Minutes:

● Reviewed 2020 Board elected:

○ President and Webmaster: Jim Heumann

○ Vice President / Scribe: Heidi Eisenhour

○ Secretary: Steve Scharf

○ Treasurer: John Lynes

At-large Board Members:

○ Dave Burrows (Race Committee Chairman)

○ Piper Dunlap

○ Stig Osterberg

○ Doug Jones

○ Holly Kays

○ John Bailey

○ Joe Daubenberger

○ Brian Bolling (permits)

○ Big James Arlsuch (race marks)

● Presidents report

○ Jim has been talking with members of the community. Hearing interest in more ‘fun’ races. What does that mean? First to finish? Remove pressure of competition, PHRF ratings – just get people out on the bay. Conversation around ratings being both an obstacle and attraction for sailors.

○ Discussion re: building the email list

● Racing Calendar

○ Regular Weekly Series

■ Frostbite series – Starting Jan 4, openhouse at container kickoff

● Saturdays through March

■ Two series in spring – Friday focused on PHRF (Random Leg Courses), Weds focused on T-Birds (Windward / Leeward). When there is a Saturday distance races, there have not been Friday races.

● Fridays (random leg courses) start in April and go through May.

○ April 3 – May 15 (7 races)

● Wednesdays (windward / leeward) – April to August monthly 4

race series

○ Discussion of long windward legs at the start of races being beneficial.

○ Possibility: T-Bird crews each adopt on race to assist Dave with race official duties.

■ Fall series – Sept 19 to end of October

■ Boats that show up have handicaps assigned on the spot per Dave

■ Dave needs scorekeeper – High School Sailing Team idea!!

■ Possibility: Monthly “fun” regatta, kickoff with February Shipwrights.

● Parties after at the container

■ Committee boat obtained – Ms J – 28’, 8’ wide

● Interest from people in running the boat

● Costs for insurance, moorage

● Steve committed for a year

● Martin Mills might be willing to help, Dr. Barry’s son

● In Boat Haven for now

○ Distance Races

■ Discussed

● 2 in Spring, 2 in Fall

● Weekend races

● Longer races have interest

● Potential May 30 – Race to East

● Special Races to consider – Tour de Bay

● Sailing party in Kilisut harbor!

■ Draft dates discussed and KNOWN dates:

● February – Shipwrights

● February 12 – High School Sailing team starts

● April 11 – DISTANCE – Smith

● May 9 – DISTANCE – Protection

● May 23/24 – Swiftsure

● June 6/7 – CMR

● June 12/13 – 505 Regatta here

● June 13 – 6 Meter Race here

● June 20 – SOLSTICE DISTANCE – Watmough

○ Day race

○ Race back

● July 11 – Possible: Kilisut rendevous + optional pajama party!

● August 22 – Ted Pike Race

● September 5-6 – T-Bird regionals

● September 26 – Bush Point, PM start

● Social – Clubhouse / shipping container

■ January 4 – Container kickoff party – Stew, hot cider

● Race start at Noon

● Other topics

○ Communications

■ Need a communications manager … to handle:

● Leader will post dates of races and results

● Create flyers and post at tops of docks, etc

● Community calendar on KPTZ

● 48N – SARC

● Need poster

● Working waterfront

● NWMC email newsletter, etc

● Wooden Boat Magazine

○ Educational events

■ Talk from the owner of Quantum Sails/Ulman – Stig

○ Insurance

■ Heidi promises to talk to Jim Maupin

○ Subcommittees

■ Committee boat

● Stig, Jeff

■ T-Bird

● Steve

○ Next board meeting – January 7 at NWMC

○ Other

■ Pacifica willing to do rabbit starts for distance races or Friday nights if needed

■ Overboard pylons to throw over MOB in windy races would be nice, but are expensive

Meeting adjourned 8:12.

PTSA Board Meeting 18 Sept 2019 Minutes

  • Attendees: Steve Scharf, Piper Dunlap, Jim Heumann, John Lynes, Samuel from the Maritime Center, Dave Burrows, Doug, John Bailey, Jeff Brantley
  • Container/clubhouse
    • Storage – How much to charge? $50/month Steve will be first tenant
    • Painting – Talk to City 
    • Have party after one of the fall races
  • Tour de Bay
    • Put in newsletter 
    • Dave will be on the dock the whole time
    • Promote to tbird fleet
    • Check sailing instructions for M buoy
  • Learn to race class
    • Big response
    • 12 students, full enrollment with with waiting list
    • Alice, Piper, Samuel instructyed
    • 2 hours in class room, the rest in boats
    • High school team was race committee
  • Committee boat
    • Steve is still looking
    • Joe’s boat is one possibility
  • Fall series
    • Dock starts?
    • Two courses?
    • Longer races?
    • Only PHRF
  • Adam Henley will is promoting 6 meter internationals in Spain in 2020 (?)
  • Promote 6 meter class for our Midsummer regatta?
  • The end of year party will be on Thursday November 14th at the Cotton Building

Port Townsend Sailing Association – Board Meeting minutes

Tuesday August 13 at 6pm. At the Maritime Center A/V room

ATT: David B, John L, Jim H, Steve S, Heidi E

Ted Pike Race planning, August 24

  • Need Doug
  • 2 boats signed up – Pacifica & Mabuhay
  • Need to further promote:
  • Put in another newsletter, ask NWMC comms to put in e-news
  • Race start at Fort Worden
  • No food considerations, bring rum

E-news

  • Ted Pike Race
  • T-Birds – Int’ls WIN, Regionals coming
  • Intro to racing

Expenses

  • $70/year for Smug Mug site for photo storage – Decided: get rid of it
  • Report from the T-bird internationals
  • Raven won! Go hometown team!!

T-bird regionals planning

  • Labor Day weekend
  • Up to 15 boats – 11 signed up, 2 loaner boats (Kolus + ), + bus & Dorado
  • Need for 3 loaner boats, have 2

Helpers – imported race committee

  • Need food for Race Committee – Angie? John will reach out, Steve will do if she won’t

Shipping container – Lease with Port of Port Townsend

  • We have draft lease, Need Jim signature
  • Have Roland & insurance review
  • Site prep – gravel pad, shelving, policy for storage Access –

Committee boat discussion

  • Ideal under 25’ committee boat
  • Jazz / Miss J – 25 – 30’ Trawler
  • Trailerable, needs mast and a few stantions
  • Can we park near shipping container?? Ask Port
  • Dennis Canty has a 19’ CDory

Need off season review of Insurance / lease / coverage, etc

Port Townsend Sailing Association – Board Meeting 

Minutes Date: July 9, 2019 Location: Northwest Maritime Center

Attending: Dave B., Doug J., John B., John L., Stig, Piper, Jim H., Steve S., Heidi, Bill B., Roland

Old Business:

PHRF – Discussion: 

  • How to get regional boats to distance races – especially Ted Pike Race coming up August 24. Doug is lead for this race. Steve offered to help. Need to promote!
  • PHRF Race series – Weds are harder for PHRF fleet and a second race on Friday’s hard for Race Committee. Decided to stick with Weds and have a second longer course for PHRF fleet if those boats show up. 
  • It was noted that the fall series is on Saturday (not Wednesday) so it should be equally attractive to T Birds and PHRF.

Clubhouse – Discussion: NWMC good for board meetings, couple of big events a year. Desire for location in Boat Haven for post-race festivities. PTYC would be good! Action: Jim Doug Jones will follow up with the Port Townsend Yacht Club re: using the YC for these smaller events. One question – can we have a BBQ there?

Treasurer’s Report – John Lyons, serving as Treasurer, reported that the bank account balance is $3700. $1000 is earmarked for youth activities. Discussion of annual revenue and expenses. Known expenses are insurance and running races (marks, etc) about $800 each. Revenue is largely from memberships at about $2K annually. About $500 comes from miscellaneous donations. Averages of 25 skipper level members and 10 crew.

Review of upcoming racing – Discussion of need to promote races regularly. Action: Agreed that a monthly email to email list would be a good start. Jim H agreed to make sure this happens. Discussed that they should include – races schedule for next month, race results, membership appeals, board meeting notices / minutes

Maritime Center racing – Action: Piper, Samuel Swenson & Alyce Flanagan (NWMC staff) are working on an adult learn to race curriculum for an October pilot of this course.

New Business:

Discussion of needed functions at the club

Assignments accepted:

  • Race Committee – Dave B, Bill B has been helping and will continue & Committee Boat – Joe D. offered at last meeting, Piper to follow up. Angela Bradley has been doing RC food.
  • Design work – Steve will do
  • Minutes and Membership – Heidi will serve in this role with Steve’s help
  • Reporter / writer – Roland offered to do, focus on the next few months of activity

Still need help for:

  • On the Water, Photographer / image organizer

Board members elected – Action: Doug Jones was added to the board – with acknowledgement that he provides great representation for the PHRF fleet – Unanimously.

Mark Boat – Action: Dennis Canty has offered PTSA a rib w/o a trailer. We discussed and agreed we should take him up on his offer.