A record of the minutes of PTSA board meetings.

March 10, 2020 – Board Meeting Minutes

Attending – Jim H, Holly, Heidi, David B, Dr. Scharf, Jeff G., Stig, John L., John B, Roland, Jim Maupin, Ace Sprague, Sean Rankins, Adam Henley

  1. Kickoff party – 3/19, 6PM, Smaller scale, no potluck, beer & wine, Cotton Bldg, Alyce willing to organize a sailing demo, talk about how people can get involved
  2. Whitecap Series – Posters needs to go out to marinas, sponsors, other prominent locations, Weds & Friday – Jim M available to be committee boat on Fridays
  3. Chuck Skewes talk – not pursuing for now, consider for fall
  4. Marks – Doug took care of (THANK YOU!), need more nylon rope in 2021, particpating boats may be willing to set marks (Sean R)
  5. Race committee / Boat – 
  6. Review of David’s sailing instructions – Comments:
    1. Interest in Weds night races having both long & short races, 3 max, short races = 1-2 miles, 1st leg longest leg
    2. Friday’s – listen to the win in terms of course, no green can, longer legs / out to Fort Worden nice
    3. Multiple races marked with # in front of races changed to + sign
  7. Learn to Race class – 
    1. Samuel teaching, Alyce can too, Piper has been asked
    2. 4 sessions – 5/2&3 Weekend, 6/13, 7/11 & 8/1
    3. Facebook
    4. Instruction – maybe Stig, Jeff G.,
    5. Entree to races after classes – Dr Steve, Blackbird associates, getting people out sailing, Kolus & Jaunty on Wednesdays sorted, need boat manager for each. Dr. S and Ace to pursue.
  8. 6 Meter regatta – June 13 & 14
    1. Lipton Cup in Port Townsend
    2. 12-14 boats already committed
    3. 7 races to qualify for 5
    4. Flotilla in the Boat Haven
    5. Participate in Wednesday races, not in Spring, after CMR
    6. 2 or more boats and you can have your own start
    7. May need committee / mark set boat, potentially HSST could help
    8. May be possibilities for crew
  9. CMR
    1. If you consider yourself classic COME!
    2. Poster next week, Anyone have a great picture from last year?
      1. Ask Nick Reid, ask Sockeye skipper – Karl
      2. Ask Nick re: this year
    3. Doug / others ready to reach out to boats
  10. Safety – Distance races
    1. US Sailing recs – life jackets, life sling, FA kits
    2. Adopt an applicable / similar races requirements – Sloop Tavern Yacht Club
    3. Steve moves that we require certain level of safety. Discussion:
      1. Assess PIYA requirements for each race
      2. ‘Skipper responsible for the safety of vessel and crew’
      3. Differentiate between races & cruises
        1. Potentially call distance races ‘cruises’
      4. Roland willing to review PIYA Coastal category for our ‘cruises’
  11. Treasurers report
    1. Balance $1460
    2. Mostly skippers, need more crew
  12. Next meeting – Second Tuesday in April

Port Townsend Sailing Association

Board Meeting Minutes – February 11, 2020

Attending: Jim Heumann, Steven Scharf, John Lynes, Holly Kays, Heidi Eisenhour, Doug Jones, Piper Dunlap

  • Calendar – 
    • schedule all on website, Fridays are multi-leg open, Weds are windward leeward, question about August only has two races,
  • Winter Education – 
    • Stig reaching out to Ulmann Sails, Chuck Skewes – potentially March 5 or 12
    • Teaching / talking about: How to Bail? Intimidation re:  sailing / racing?
    • Need for another intro to racing class – preferably in the Spring
  • Kickoff party – March 19
    • At Cotton Building, potluck
    • PTHS sailing team does indoor demonstration on racing rules
      • Have audience ask questions and HSST perform the answer
    • Get Rules of the Road books for attendees
    • Entertainment – Chris willing to help, maybe Bertram
    • Market at Shipwrights Regatta 
  • Committee boat update (Steve)
    • Want at least 3 people on board to help Dave with number crunching
      • Angela
      • Bill
    • Would prefer electric power
    • Dan Guenther
  • Marks – 3, YIC, Indian Point
    • Diver secured
    • By April 1st
    • Doug will work with Steve, take Erik to assess situation
    • Jim Maupin to help?
  • Clubhouse use (John)
    • Fridays
    • Use for PHRF fleet building
    • Invite NWMC staff and board at some point
    • Port wants to park trailers there during halibut opening, etc
  • Date for End of Season Party
    • After Round-the-County
    • November 5th or 12th – we prefer 12th but don’t want to overlap with PTMTA
  • Race Committee – Jim Maupin
    • Invite to board
    • Working with Myron for Shipwrights
  • CMR & Shipwrights Regatta (2/29)
    • Myron & Jim co-PRO
    • Ms J will be available
    • Jim wants to speak at Shipwrights
  • T-Birds
    • Steve may have trailer we can use most of the time
      • Heidi to check with Robin
  • 6-Meter Lipton – June 13th and 14th
    • Adam Henley requested we host
    • Have PRO and Committee boat
    • Need to ask insurance company, or Jim Maupin
    • Need to be listed on “Notice of Race” and “Race Instructions”
    • Wilinglng to make a donation
  • Treasurers report (John)
    • John distributed, balance ~$1200
  • Next meeting March 10

PTSA Board Meeting 10 Dec 2019 Minutes

Attendees:

Jim Heumann, Steve Scharf, Stig Osterberg, Heidi Eisenhour, John Bayley, Doug Jones, John Lynes, David Burrows, Holly Kays, Roland, Jeff Brantley, Dan Ginther

Minutes:

● Reviewed 2020 Board elected:

○ President and Webmaster: Jim Heumann

○ Vice President / Scribe: Heidi Eisenhour

○ Secretary: Steve Scharf

○ Treasurer: John Lynes

At-large Board Members:

○ Dave Burrows (Race Committee Chairman)

○ Piper Dunlap

○ Stig Osterberg

○ Doug Jones

○ Holly Kays

○ John Bailey

○ Joe Daubenberger

○ Brian Bolling (permits)

○ Big James Arlsuch (race marks)

● Presidents report

○ Jim has been talking with members of the community. Hearing interest in more ‘fun’ races. What does that mean? First to finish? Remove pressure of competition, PHRF ratings – just get people out on the bay. Conversation around ratings being both an obstacle and attraction for sailors.

○ Discussion re: building the email list

● Racing Calendar

○ Regular Weekly Series

■ Frostbite series – Starting Jan 4, openhouse at container kickoff

● Saturdays through March

■ Two series in spring – Friday focused on PHRF (Random Leg Courses), Weds focused on T-Birds (Windward / Leeward). When there is a Saturday distance races, there have not been Friday races.

● Fridays (random leg courses) start in April and go through May.

○ April 3 – May 15 (7 races)

● Wednesdays (windward / leeward) – April to August monthly 4

race series

○ Discussion of long windward legs at the start of races being beneficial.

○ Possibility: T-Bird crews each adopt on race to assist Dave with race official duties.

■ Fall series – Sept 19 to end of October

■ Boats that show up have handicaps assigned on the spot per Dave

■ Dave needs scorekeeper – High School Sailing Team idea!!

■ Possibility: Monthly “fun” regatta, kickoff with February Shipwrights.

● Parties after at the container

■ Committee boat obtained – Ms J – 28’, 8’ wide

● Interest from people in running the boat

● Costs for insurance, moorage

● Steve committed for a year

● Martin Mills might be willing to help, Dr. Barry’s son

● In Boat Haven for now

○ Distance Races

■ Discussed

● 2 in Spring, 2 in Fall

● Weekend races

● Longer races have interest

● Potential May 30 – Race to East

● Special Races to consider – Tour de Bay

● Sailing party in Kilisut harbor!

■ Draft dates discussed and KNOWN dates:

● February – Shipwrights

● February 12 – High School Sailing team starts

● April 11 – DISTANCE – Smith

● May 9 – DISTANCE – Protection

● May 23/24 – Swiftsure

● June 6/7 – CMR

● June 12/13 – 505 Regatta here

● June 13 – 6 Meter Race here

● June 20 – SOLSTICE DISTANCE – Watmough

○ Day race

○ Race back

● July 11 – Possible: Kilisut rendevous + optional pajama party!

● August 22 – Ted Pike Race

● September 5-6 – T-Bird regionals

● September 26 – Bush Point, PM start

● Social – Clubhouse / shipping container

■ January 4 – Container kickoff party – Stew, hot cider

● Race start at Noon

● Other topics

○ Communications

■ Need a communications manager … to handle:

● Leader will post dates of races and results

● Create flyers and post at tops of docks, etc

● Community calendar on KPTZ

● 48N – SARC

● Need poster

● Working waterfront

● NWMC email newsletter, etc

● Wooden Boat Magazine

○ Educational events

■ Talk from the owner of Quantum Sails/Ulman – Stig

○ Insurance

■ Heidi promises to talk to Jim Maupin

○ Subcommittees

■ Committee boat

● Stig, Jeff

■ T-Bird

● Steve

○ Next board meeting – January 7 at NWMC

○ Other

■ Pacifica willing to do rabbit starts for distance races or Friday nights if needed

■ Overboard pylons to throw over MOB in windy races would be nice, but are expensive

Meeting adjourned 8:12.

PTSA Board Meeting 18 Sept 2019 Minutes

  • Attendees: Steve Scharf, Piper Dunlap, Jim Heumann, John Lynes, Samuel from the Maritime Center, Dave Burrows, Doug, John Bailey, Jeff Brantley
  • Container/clubhouse
    • Storage – How much to charge? $50/month Steve will be first tenant
    • Painting – Talk to City 
    • Have party after one of the fall races
  • Tour de Bay
    • Put in newsletter 
    • Dave will be on the dock the whole time
    • Promote to tbird fleet
    • Check sailing instructions for M buoy
  • Learn to race class
    • Big response
    • 12 students, full enrollment with with waiting list
    • Alice, Piper, Samuel instructyed
    • 2 hours in class room, the rest in boats
    • High school team was race committee
  • Committee boat
    • Steve is still looking
    • Joe’s boat is one possibility
  • Fall series
    • Dock starts?
    • Two courses?
    • Longer races?
    • Only PHRF
  • Adam Henley will is promoting 6 meter internationals in Spain in 2020 (?)
  • Promote 6 meter class for our Midsummer regatta?
  • The end of year party will be on Thursday November 14th at the Cotton Building

Port Townsend Sailing Association – Board Meeting minutes

Tuesday August 13 at 6pm. At the Maritime Center A/V room

ATT: David B, John L, Jim H, Steve S, Heidi E

Ted Pike Race planning, August 24

  • Need Doug
  • 2 boats signed up – Pacifica & Mabuhay
  • Need to further promote:
  • Put in another newsletter, ask NWMC comms to put in e-news
  • Race start at Fort Worden
  • No food considerations, bring rum

E-news

  • Ted Pike Race
  • T-Birds – Int’ls WIN, Regionals coming
  • Intro to racing

Expenses

  • $70/year for Smug Mug site for photo storage – Decided: get rid of it
  • Report from the T-bird internationals
  • Raven won! Go hometown team!!

T-bird regionals planning

  • Labor Day weekend
  • Up to 15 boats – 11 signed up, 2 loaner boats (Kolus + ), + bus & Dorado
  • Need for 3 loaner boats, have 2

Helpers – imported race committee

  • Need food for Race Committee – Angie? John will reach out, Steve will do if she won’t

Shipping container – Lease with Port of Port Townsend

  • We have draft lease, Need Jim signature
  • Have Roland & insurance review
  • Site prep – gravel pad, shelving, policy for storage Access –

Committee boat discussion

  • Ideal under 25’ committee boat
  • Jazz / Miss J – 25 – 30’ Trawler
  • Trailerable, needs mast and a few stantions
  • Can we park near shipping container?? Ask Port
  • Dennis Canty has a 19’ CDory

Need off season review of Insurance / lease / coverage, etc

Port Townsend Sailing Association – Board Meeting 

Minutes Date: July 9, 2019 Location: Northwest Maritime Center

Attending: Dave B., Doug J., John B., John L., Stig, Piper, Jim H., Steve S., Heidi, Bill B., Roland

Old Business:

PHRF – Discussion: 

  • How to get regional boats to distance races – especially Ted Pike Race coming up August 24. Doug is lead for this race. Steve offered to help. Need to promote!
  • PHRF Race series – Weds are harder for PHRF fleet and a second race on Friday’s hard for Race Committee. Decided to stick with Weds and have a second longer course for PHRF fleet if those boats show up. 
  • It was noted that the fall series is on Saturday (not Wednesday) so it should be equally attractive to T Birds and PHRF.

Clubhouse – Discussion: NWMC good for board meetings, couple of big events a year. Desire for location in Boat Haven for post-race festivities. PTYC would be good! Action: Jim Doug Jones will follow up with the Port Townsend Yacht Club re: using the YC for these smaller events. One question – can we have a BBQ there?

Treasurer’s Report – John Lyons, serving as Treasurer, reported that the bank account balance is $3700. $1000 is earmarked for youth activities. Discussion of annual revenue and expenses. Known expenses are insurance and running races (marks, etc) about $800 each. Revenue is largely from memberships at about $2K annually. About $500 comes from miscellaneous donations. Averages of 25 skipper level members and 10 crew.

Review of upcoming racing – Discussion of need to promote races regularly. Action: Agreed that a monthly email to email list would be a good start. Jim H agreed to make sure this happens. Discussed that they should include – races schedule for next month, race results, membership appeals, board meeting notices / minutes

Maritime Center racing – Action: Piper, Samuel Swenson & Alyce Flanagan (NWMC staff) are working on an adult learn to race curriculum for an October pilot of this course.

New Business:

Discussion of needed functions at the club

Assignments accepted:

  • Race Committee – Dave B, Bill B has been helping and will continue & Committee Boat – Joe D. offered at last meeting, Piper to follow up. Angela Bradley has been doing RC food.
  • Design work – Steve will do
  • Minutes and Membership – Heidi will serve in this role with Steve’s help
  • Reporter / writer – Roland offered to do, focus on the next few months of activity

Still need help for:

  • On the Water, Photographer / image organizer

Board members elected – Action: Doug Jones was added to the board – with acknowledgement that he provides great representation for the PHRF fleet – Unanimously.

Mark Boat – Action: Dennis Canty has offered PTSA a rib w/o a trailer. We discussed and agreed we should take him up on his offer.